Sr Program Assistant

Job Title

Sr Program Assistant

Department

MUPD Support

Worker Type

Regular

Pay Type

Hourly

Hourly Rate

17.69

Work Shift

Scheduled Weekly Hours

40

Benefit Eligible

Yes

Post-Offer, Pre-Employment Physical Required?

No

Job Description Summary

Performs a variety of administrative and clerical tasks in support of department's daily operations.

Job Description

Duties/Physical Demands:

• Assists users of department's services by providing information regarding policies and procedures; may assist patrons by aiding them in using services or filling out forms.
• May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments.
• May assist with various administrative tasks including ordering supplies, preparing requisitions, scheduling use of equipment, maintaining calendars, or conducting research.
• May prepare various written materials including correspondence, information sheets, or news releases.
• May maintain and update various files and records; may maintain department's computer databases.
• May assist in the performance of various clerical tasks including answering phones, typing, opening and distributing mail, or preparing bulk mailings.

Minimum Qualifications:

• Requires six months of coursework or training beyond high school in Business Administration and three years of office experience, or an equivalent combination of education and experience.
• Requires fingerprint background check.

Knowledge, Skills, and Abilities:

• Knowledge of standard office procedures and equipment
• Knowledge of computers and office applications
• Some knowledge of administrative procedures which may include budgeting, research, preparing fiscal and other reports; supervisory skills
• Research skills

Preferred Knowledge, Skills, and Abilities:

• Process FBI/BCI civilian background checks for customers via inVise ID, and ensure correct requisition codes are applied.  
• Knowledge of report management systems preferred knowledge of Omnigo.
• Knowledge of various services, including payment processing, internal expense transfers, external invoicing, and reconciliation of accounts.  
• Knowledge of Clery, NIBRS, and of public records laws.  
• Ability to communicate effectively.  
• Extensive customer service experience.  
• Advanced knowledge of Microsoft and Google. 

Additional Position Information (if applicable)

This work is with the Miami University Police Department. Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of a University administrative unit. Candidate must be willing and able to obtain and maintain Criminal Justice Information Systems (CJIS) certification.

Special Instructions (if applicable)

Please provide a resume and references.

Additional Information

A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

This organization participates in E-Verify.

Remote Work
For positions that are approved for remote work: Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University.

Reasonable Accommodations
Requests for reasonable accommodations for disabilities related to employment should be directed to ADAFacultyStaff@miamioh.edu or 513-529-3560. Questions and follow-ups regarding requests should also be directed here.

Diversity Statement
Miami University is committed to creating an inclusive and effective teaching, learning, research, and working environment for all. For more information on Miami University’s diversity initiatives, please visit the Office of Transformational and Inclusive Excellence