Medical Training Program Administrator (Gynecology & Obstetrics)

We are seeking a Medical Training Program Administrator (MTPA) who must be able to work independently to provide administrative support for the two Johns Hopkins Bayview Medical Center (JHBMC) based fellowship programs, all GYN/OB residents who rotate at JHBMC, and medical students who rotate in GYN/OB at JHBMC. The MTPA, under the direction and supervision of the Department of GYN/OB Administrator and the Directors of the Fellowship, Residency, and medical students, is responsible for assisting in the administration of the medical students, residency and fellowship programs. They will use in-depth knowledge to anticipate, organize, and support the activities of these medical educational programs. The MTPA will interact with faculty, residents, fellows, medical students and institutional/regulatory administrative offices as directed by the Program Administrator. This position will also support other administrative efforts and special projects as needed.

Specific Duties & Responsibilities

Fellowship Programs Support

• Develops expertise and knowledge of regulations and standards as defined by regulatory organizations (ACGME program policies, as well as compliance with Residency Review Commission and the Johns Hopkins guidelines)
• Assist with the dissemination of Annual ACGME fellowship, faculty, staff, and patient surveys.
• Assists with implementing ACGME, institutional and program policies as needed.
• Assist with designing and developing processes to assure compliance, including design, development and implementation of reliable measurement tools, and documentation systems to provide evidence of compliance.
• Assist with the preparation and maintains fellows files. Request and monitor receipt of preceptors’ rotation evaluations.
• Schedule and manage program Meetings, weekly conferences, and events
• Processes invoices and travel reimbursement for fellows and other providers
• Assist with the interview process; including planning and arranging of interview day, social activities, takes notes and sends correspondence on behalf of the program.

Onboarding and Support of Residents and Medical Students

• Obtains badge access and parking set up
• Supports in-person orientation days for residents, students, and faculty
• Inputs and updates resident and preceptor schedules into Epic and in the provider scheduling software

• Bachelor's Degree.

• Four years of related administrative experience.

• Experience in a healthcare and/or educational setting preferred.

• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

• Knowledge of New Innovations, ACGME ADS Database/case log Data.

Classified Title: Medical Training Program Administrator   
Role/Level/Range: ACRP/03/MC  
Starting Salary Range: $48,000 -- $84,100 Annually ($60,031 targeted; Commensurate w/exp) 
Employee group: Full Time 
Schedule: Monday - Friday 8:00am - 4:30pm 
FLSA Status: Exempt 
Location: Hybrid/Johns Hopkins Bayview  
Department name: SOM OB GYN Bay Gynecology Obstetrics Bay   
Personnel area: School of Medicine