Jobs and Careers

Administrative Assistant/Receptionist

United States - Remote, United StatesRemotepart_timeVerifiedPosted 19 May 2025

💰 $40,000/yr($26,000/yr – $40,000/yr)

About the role

**Contract position with part time hours

GENERAL SUMMARY
Under general supervision and reporting to the VP of NDT and Metrology Services, The Administrative Assistant/Receptionist performs administrative duties supporting the business and supports various projects as assigned.
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ESSENTIAL JOB FUNCTIONS - Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation.

Welcome visitors in the office and over the phone
Collect visitor authorization forms and complete MK Denial checks prior to permitting entry
Assign visitors appropriate badge
Administrative office maintenance
Collect, sort and scan the mail daily
Receive deliveries
Handle all phones - both incoming and outgoing calls
Scanning, filing, and data entry
Sending Appointment Reminders as required
Maintenance of general office supplies/groceries, etc.
Run errands as required
Exhibits polite and professional communication via phone, e-mail, and mail.
Provides information by answering questions and requests.
Maintains hard copy and digital files
Spreadsheet/Report creation and revision
Audit prep
Performs other duties as assigned.

Skills:

Proficiency with MS Office, and Excel in particular, preferred
General policy and procedures applicable to Business Administration
Fluent English – reading and writing is required
Professionalism, integrity, and exceptional attention to detail
Strong decision-making skills; excellent analytical skills and professional judgment
Excellent interpersonal, written, and verbal communication skills
Computer Savvy; self-directed and motivated to learn new software
Timeliness, responsiveness, and reliability

Ability to:

Ensure accuracy of data and information
Understand, interpret, apply, and explain applicable policies and procedures
Prioritize and escalate matters to supervisor as appropriate
Prepare clear, concise, and complete reports
Collect, obtain, evaluate, and interpret technical and specialized information correctly
Maintain confidentiality of company documents and records
Exercise discretion in handling sensitive information
Establish and maintain effective working relationships
Pass pre-hire background check including drug screening, National criminal conviction, and DMV screenings

Supervision Received:

The work is performed under general supervision.

Supervision Exercised:

none

EDUCATION AND EXPERIENCE

High School Diploma required; AA or BS preferred
2-3 years of Administrative experience required
Any combination of education and experience may be considered.

LICENSES, CERTIFICATES & OTHER REQUIREMENTS

Fluent English – reading and writing is required
Valid Drivers’ License
Valid Auto Insurance
Pass pre-hire background check including DMV and credit screening.
Pass Pre-hire Drug Screening

WORKING CONDITIONS
This position is primarily remote; however the DFW area is strongly preferred.

Productivity: Incumbents must perform work in an efficient, effective, and timely manner with minimal direction. Mobility: I