Executive Assistant

Provides administrative support to an Oracle Executive Vice President, Senior Vice President or Vice President in US locations to relieve and assist with complex details and administrative job duties.

We are seeking a highly skilled professional to provide top-level administrative support to a Vice President or higher. This role involves managing executive communications, coordinating schedules, and overseeing projects that require handling confidential information. The ideal candidate will prepare critical materials for meetings, analyze challenges, and compile reports with key insights.

As a primary liaison with executive support teams within OCI, this position ensures smooth communication on policies related to spending, travel, office space, and team initiatives. The role also focuses on optimizing time management, facilitating communications, and driving executive projects while collaborating across all levels to gather and present key information.
 

Position must sit in Nashville, TN

Preferred Qualifications & Skills:
•    3–5+ years of experience supporting executives in a fast-paced setting.
•    Strong interpersonal skills with the ability to build trust and influence stakeholders.
•    Excellent organizational and communication skills.
•    Proven ability to collaborate effectively and drive results.
•    Commitment to confidentiality and adaptability to shifting business needs.
 

Career Level - IC1

Handles details of a highly confidential and critical nature. Collects and prepares sensitive information for use in discussions and meetings with the organization's staff and external individuals. Analyzes problems, determines approach, compiles and and analyzes data in the preparation of reports and/or recommendations. Contacts company personnel at all organizational levels to gather information and prepare reports. Spends time on special projects. Projects may include equipment management, training new hires on policies and procedures, project coordination and logistics, documentation and collateral coordination, liaison to Human Resources, create administration manuals. May participate in operational task forces. May analyze basic spreadsheet models and track projects.

Key Responsibilities:
•    Manage the executive’s schedule, ensuring alignment with priorities and communicating changes as needed.
•    Assist with communication management, including drafting, editing, organizing, and tracking key messages while maintaining confidentiality.
•    Develop and maintain Confluence pages for executive communications, meeting coordination, and project tracking.
•    Organize team morale events, leadership offsites, and other activities.
•    Identify and implement process improvements to streamline workflows in a dynamic environment.

Disclaimer:

Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.

Range and benefit information provided in this posting are specific to the stated locations only



Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle’s differing products, industries and lines of business.
Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.

Oracle US offers a comprehensive benefits package which includes the following:
1. Medical, dental, and vision insurance, including expert medical opinion
2. Short term disability and long term disability
3. Life insurance and AD&D
4. Supplemental life insurance (Employee/Spouse/Child)
5. Health care and dependent care Flexible Spending Accounts
6. Pre-tax commuter and parking benefits
7. 401(k) Savings and Investment Plan with company match
8. Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.
9. 11 paid holidays
10. Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar