SENIOR EXECUTIVE, ADMIN (11-MONTH) - SCHOOL OF BUSINESS & ACCOUNTANCY

Job Description Summary
[What the role is]

This is a 11-month contract for an Senior Executive, Admin position in the School of Business & Accountancy.

[What you will be working on]

Your responsibilities will include, but are not limited to, the following:

 

1. Student Enrolment and Course Coordination   

• Coordinate new and existing student enrolment for Continuing Education & Training (CET) programmes.

• Reach out to potential students with the objective of securing enrolment.

• Liaise with teaching staff for administrative and logistical matters.

• Coordinate number of classes and allocate classrooms.

• Guide teaching staff on claims submission procedures.

 

2.    Lecturer Support and Document Management   

• Ensure module documents are submitted on time and documented.

• Prepare lists of modules and corresponding teaching staff for mapping to Politemall.

 

3.    Surveys and Feedback Collection     

• Track and remind teaching staff to ensure students’ completion of post-course surveys (e.g. STEP/TRAQOM).

• Collect and organize survey results for reporting purposes.

 

4.    Project Tracking and Dashboard Creation   

• Develop and maintain dashboards to track the progress of local and overseas projects.

• Monitor key metrics, provide performance updates, and support data-driven decision-making across projects.

• Ensure consistency in reporting across all tracked projects and communicate progress to relevant stakeholders.

 

5.    General Administrative Support     

• Assist in coordinating various activities related to adult learning initiatives, ensuring smooth operations and adherence to timelines.

• Provide any additional support as required to support adult training programmes, workshops, events and meetings.

 

[What we are looking for]

Essential pre-requisites relating to years of experience, skills, knowledge and attributes

• Strong organizational and time management skills.

• Proficiency in data analysis and dashboard creation tools (e.g., Excel, Power BI).

• Excellent communication skills.

• Ability to work independently and collaborate with cross-functional teams.