SECRETARY III (SR-16) [1 vacancy]

Posting number: 013267

Department: Department of Enterprise Services

Division: Honolulu Zoo

Job classification: SECRETARY III

Posting type: Open

Categories: Administrative Assistant, Clerical & Data Entry, Customer Service, Office and Administrative Support

Summary

Ready to make a difference through exceptional administrative support? The Department of Enterprise Services (DES), Honolulu Zoo is seeking a Secretary III! This full-time, permanent role in Honolulu involves providing executive administrative support, managing office operations, and applying knowledge of zoo operations while serving staff and the public.

What You Will Do:

• Manage executive communications by organizing schedules, coordinating meetings, screening calls and visitors, and preparing official correspondence.
• Maintain office operations by keeping accurate records, files, reports, payroll documents, personnel information, and office inventories.
• Coordinate administrative support by supervising office staff as needed, assigning work, and ensuring daily office functions run smoothly.
• Serve as the primary liaison between the Director, Assistant Director, and division supervisors to facilitate communication and follow-up.
• Support organizational compliance by maintaining forms, updating administrative policies and procedures, and responding to routine inquiries and office needs.
• Perform other related duties as needed.

Special Working Conditions:

• Work schedule is Monday to Friday from 7:45 a.m. to 4:30 p.m. 
• May be required to work nights, weekends, and holidays based on operational needs.

***Actual salary will be commensurate with applicable experience, pending approval.*** 

Enjoy excellent employment benefits including generous time off (up to 21 vacation days, 21 sick leave days, and holidays), comprehensive health coverage, retirement plan, career development, and much more! View details about all our available benefits by clicking on the “Benefits” tab at the top of this posting or visiting https://www.honolulu.gov/dhr/benefits/.

Examples of duties

Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you:
   - use a valid e-mail account;
   - verify your e-mail address is entered correctly on your GovernmentJobs account;
   - are subscribed to e-mail notices;
   - check your spam folders; and
   - add infoneogov@honolulu.gov and info@governmentjobs.com to your contact list.

Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.

Qualifications

At the time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment. 

EDUCATION REQUIREMENT:
Equivalent to graduation from high school. Responsible work experience demonstrating the ability to perform the essential functions of the job may be substituted for education.

EXPERIENCE REQUIREMENT:
Four (4) years of secretarial, stenographic or substantive clerical experience.