Administrative and Special Projects Coordinator - Compliance & Leasing Division

Administrative and Special Projects Coordinator

Pratum Companies' Compliance and Leasing Division is seeking a dynamic, motivated, and innovative Administrative and Special Projects Coordinator to support its growing operations.  This highly organized and responsible individual will work closely with the President to support the full range of organizational goals while managing and coordinating financial and travel information for all team members.  Additionally, this role will provide vital support to the Compliance sector of the company.

This position is ideal for someone who thrives in a start-up environment, is self-motivated, and possesses a divers skillset.  As a fast-growing division, we are looking for a team member who will contribute to our continued growth as we develop and acquire new business opportunities.

The role will be based in our corporate office headquarters in Gaithersburg, MD, supporting the administrative and project needs and team members who are located throughout the US.  This is expected to be a full-time position, Monday-Friday 8:30-5:30 (less break time).  Occasionally may require the ability to work evenings and weekends as needed.  This is not a remote role and requires residency in the Washington, DC metro region.
 
Main Job Tasks and Responsibilities

• Answer the office phone and follow-ups as needed.
• Prepare, draft, and edit correspondence, communications, letters, e-mails, presentations and other documents using e-mail, word processing, spreadsheet, database, or other software.
• Communication between prospective clients, ownership, and company staff
• Scheduling and maintaining travel reservations and managing expenses reports for all company employees.
• Calendar management – scheduling meetings and interviews for team members
• Conduct research, assemble and analyze data to prepare reports and documents
• Monitor, respond to and distribute incoming communications.
• Interact with external clients, associates, business partners, etc.
• Assist with new job openings, scheduling, and interviews.
• Generating and maintaining record keeping of clients’ invoices
• Keep track of outstanding invoices that are due (accounts receivable) and contact customers after 30 days delinquency.
• Tracking and maintaining company-employee expenses on a weekly basis
• Assist the President of the company in coordinate and planning company retreats, events, trainings, etc.
• Marketing and social media management as needed.
• Take accurate and comprehensive notes at meetings where needed.
• Assist in the calculation of utility allowances, rent increases, special claims, and other compliance-related tasks as assigned.
• Assist in the development of materials and delivery of staff trainings to ensure compliance is being maintained for our clients.  
• Gather and analyze accurate and relevant data and other information to ensure program compliance with applicable federal and state rules and regulations for housing programs.
• Other duties, projects, tasks and responsibilities as assigned.

• 3+ years’ experience in the capacity of an administrative assistant, office manager, or similar.