ADMINISTRATIVE ASSISTANT II

Job Requisition ID: 44978 

Opening Date: March 21, 2025

Closing Date/Time: 04/03/2025​

Agency: Department of Human Services
Class Title: ADMINISTRATIVE ASSISTANT II - 00502 
Skill Option: None 
Bilingual Option: None 
Salary: Anticipated Salary $6,005-$8,678/month ($72,060-$104,136/year)
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC028

 

 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number 44978

 

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
 

 

Position Overview

The Division of Family and Community Services is seeking to hire an Administrative Assistant to serve as administrative support to the Associate Director.  This position performs a variety of staff assignments relating to the overall administration of the Office of Policy and Program Integrity, some of which are sensitive and controversial in nature; assists the Associate Director and program staff in managing highly sensitive and controversial information and financial information regarding programs, such as budgets, salaries and other office issues, as well as correspondence to and from the Director, Secretary and the Governor’s Office.

Essential Functions

• Serves as administrative support to the Associate Director in the execution of operating procedures.

• Assists the Associate Director and program staff in managing highly sensitive and controversial information and financial information regarding programs, such as budgets, salaries and other office issues, as well as correspondence to and from the Director, Secretary and the Governor’s office.

• Monitors travel for staff.

• Coordinates major conferences, meetings, workshops, special events, training, etc. sponsored by the Department.

• Assists in projecting future operating needs based on current and past utilization.

• Performs other duties as required or assigned which are reasonably within the scope of