Research Program Assistant

We are seeking a Research Program Assistant who will be involved in data collection, data entry, and coordinating functions in a research program.

Specific Duties & Responsibilities

• Collect data via abstraction from paper and electronic medical records.
• Maintain logs of patient screening, treatments, and visits.
• Data entry, management, and calculations using a computerized database, word processing, and spreadsheet software; review data input for accuracy and completeness.
• Actively communicate and update supervising coordinators, collaborators, administrators, clinicians, and/or and program leaders on patient enrollment/treatment/eligibility and data collection status via verbal and written communication.
  
• Identify appropriate patients for clinical program.
• Communicate with program sponsors, coordinators and collaborators.
  
• Maintain filing system for electronic and paper-based patient records.
• Maintain compliance with HIPAA guidelines.
• Attend regular group meetings (weekly or monthly)
• Obtain consent and HIPAA approvals from eligible patients.
• Administer standardized surveys to patients or their proxies via phone, or via in-patient or clinic visits.
• Call patients with reminders of their appointments.
• Conduct standardized assessments of patients via in-patient or clinic visits.
• Escort patients through the hospital during any visit.
• Set up and take down equipment for patient testing.
• Literature search & organize data for program-related reports and papers.
• Prepare study documents for IRB submission, as needed.
• Follow all written and unwritten program practices, procedures, and protocols.
• Organize and file patient records; prepare and maintain program materials.
• Prepare weekly report of work hours and activities for review by the supervisor.

Special Knowledge, Skills, & Abilities

• Strong verbal communication skills.
• Experience in using a personal computer.
• Ability to work independently and manage multiple tasks.
• Highly attentive to detail and deadlines.
• Able to effectively prioritize and work on multiple tasks with concurrent deadlines and demonstrate excellent time management skills and efficiency.
  

• Have initiative in anticipating and responding to program needs based on awareness of routine and repeated job functions.
  

• Maintain high level of motivation for job functions with positive attitude.
  

• Demonstrates and serves as a role model for a positive work environment, including high motivation, positive attitude, and good judgment, tact, and sensitivity in all interpersonal interactions with all research staff, investigators, and students.
  

• Knows the informal policies, procedures and practices necessary to conduct the normal function of a specific section, unit, or work area. Is aware of the role of the position and its potential impact on the working unit.
• Carries out duties and responsibilities with limited supervision and asks for clarification when needed regarding data quality and integrity issues.

Technical Qualifications or Specialized Certifications

• All HIPAA and related courses must be completed, and appropriate exams passed with necessary certification within 2 weeks of start date.

Physical Requirements 

• Sitting in a normal seated position for extended periods of time.
• Standing and/or walking for extended periods of time.
• Assisting patients during evaluations within crowded clinical environment.
• Reaching by extending hand(s) or arm(s) in any direction.
• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard.
• Communication skills using the spoken word.
• Ability to see within normal parameters.
• Ability to hear within normal range.
• Ability to move about.

*This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.

• High School Diploma or graduation equivalent.
• Some related experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

• Some college courses preferred.

Classified Title: Research Program Assistant    
Role/Level/Range: ACRO40/E/02/CB  
Starting Salary Range: Min $15.00 - Max $22.50 HRLY ($31,200