Personal Assistant - TalkRoute and Squarespace (ZR_19708_JOB)

This is a remote position.

• Contract type: Independent Contractor
  
• Schedule: 40 hours per week; 8 AM to 5 PM Maryland, USA, Eastern time with 1 hour unpaid break, Monday to Friday
  

Client Overview

Join a prestigious, national-level interior design and cabinetry company that’s revolutionizing living spaces across all 50 states and beyond. This industry leader specializes in creating high-end, custom cabinetry and interior designs for an elite clientele. With a recent shift to focus solely on product design and manufacturing, the company is poised for exciting growth and innovation in the luxury home market.

Job Description

Step into a dynamic role as a Personal Assistant / Administrative Assistant for a cutting-edge interior design and cabinetry firm. This position offers a unique blend of high-level administrative support and client relations, perfect for someone who thrives in a fast-paced, luxury-oriented environment. You’ll be the linchpin of daily operations, directly supporting company leadership and managing critical communications with high-profile clients nationwide. This role provides an exciting opportunity to contribute to projects that transform living spaces and work with some of the most discerning and powerful individuals in the country.

Responsibilities

• Manage a high volume of emails and phone calls, ensuring prompt and professional communication with clients and partners
  
• Maintain an impeccably organized calendar, scheduling appointments and making reservations for company leadership
  
• Facilitate calls and provide timely updates to clients on their project statuses
  
• Serve as a liaison between the company and overseas design teams, coordinating revisions and ensuring smooth project flow
  
• Create engaging marketing materials using Squarespace apps, contributing to the company’s digital presence
  
• Handle diverse administrative tasks using Microsoft Office or Apple equivalents, showcasing your technical versatility
  
• Utilize TalkRoute for efficient outbound dialing and call management, enhancing client outreach efforts
  
• Assist in order processing and general business operations, contributing to the company’s overall efficiency
  

Requirements

• Exceptional English language skills with outstanding verbal and written communication abilities
  
• For female candidates only, to relate to our client base better.
  
• Proficient in marketing, drafting, design, AutoCAD, Photoshop, Microsoft Word, Apple Pages, Excel, Email management, scheduling, ordering, zoom
  
• Experience in home improvements is a plus
  
• Great customer service skills, Organizational skills, Phone skills. Problem solving communication skills, Great attitude
  
• Proven track record of high-level organization and meticulous attention to detail
  
• Proficiency in Microsoft Office suite or Apple equivalents (Pages, Numbers), with the ability to adapt to new software quickly
  
• Strong customer service orientation and experience in handling high-profile, intellectually demanding clients
  
• High emotional intelligence and the ability to build rapport with a predominantly female client base
  
• Ability to understand and relay complex information accurately and professionally
  
• Self-starter mentality with the capacity to work independently and manage multiple priorities effectively
  
• Bachelor’s degree preferred but not required; equivalent experience in a similar role will be considered
  
• Comfort with remote work and potential for flexible hours as needed
  
• Discretion and professionalism in handling confidential information
  

Benefits

• HMO Coverage for Eligible Locations
  
• Permanent Work from Home
  
• Immediate Hiring
  
• Steady Freelance Job