About the Role:

Grade Level (for internal use):

We are seeking an organized Administrative Assistant to provide support to the New York office of the Ratings Compliance & Risk department, reporting to the Global Chief Matrix Officer, including support for the members of the Compliance & Risk senior management team, and the Designated Compliance Officer (DCO) – Americas & EMEA specifically.

Responsibilities will include:

Organization

• Provides high-level administrative and operational support to Ratings Compliance & Risk senior leadership, including specific support for the DCO – Americas & EMEA, managing day-to-day activities in a timely and accurate manner.
• Co-ordinating individual and group diaries using Outlook.
• Arranging meetings, booking rooms, working with different groups within and outside of the department, and across different time zones.
• Support department events and programs.
• Recording annual leave, personal days, lieu days and sickness for the team; ensuring that all employee records are up to date on Workday.

Administration

• Collaborate with colleagues to ensure consistent administrative support is available for both New York and global employees.
• Manage travel arrangements for team members, including booking flights, accommodations, and transportation. Ensure compliance with company travel policies.
• Prepare correspondence, tasks/projects and presentations as required, supporting new hire onboarding, preparing reports or proposals, filing, scanning, and printing as needed.
• Deal with both internal and external queries in a professional, customer service-oriented manner.
• Monitor shared mailboxes, responding to queries, and allocating to the relevant person or department.
• Prepare and submit monthly reconciliation of all expenses in a timely and accurate manner.
• Work cross functionally as part of a team with other members and departments.
• Comfortable working in a dynamic environment with the ability to handle change and ambiguity.
• Support various ad-hoc projects within the Compliance & Risk department as needed, including contributing to ongoing process improvements and efficiency efforts.

Compensation/Benefits Information: (This section is only applicable to US candidates)

S&P Global states that the anticipated base salary range for this position is $90,000.00 to $105,000.00. Final base salary for this role will be based on the individual’s geographic location, as well as experience level, skill set, training, licenses and certifications.

Key Skills and Experience

• 5+ years supporting senior level staff in an administrative capacity. Experience working in an administrative role within a global organization is a decisive asset.

Experience with:

• Calendar management,
• Coordinating travel arrangements,
• Processing T&Es,
• Managing busy schedules
• Interacting with executive level staff.

Additional experience

• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Fluent English, with other languages a plus.
• Excellent interpersonal skills.
• Attention to detail and the ability to work in a fast-paced environment.
• Discretion and ability to handle sensitive and confidential information.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

About S&P Global Ratings
At S&P Global Ratings, our analyst-driven credit ratings, research, and sustainable finance opinions provide critical insights that are essential to translating complexity into clarity so market participants can uncover opportunities and make decisions with conviction. By bringing transparency to the market through high-quality independent opinions on creditworthiness, we enable growth across a wide variety of organizations, including businesses, governments, and institutions.

S&P Global Ratings is a division of S&P Global (NYSE: SPGI).  S&P Global is the world’s foremost provider of credit ratings, benchmarks