Executive Coordinator

JOB DETAILS 

Title: Executive Coordinator 

Position Type: Part Time, 30 hours/week 

Schedule: Primarily Monday–Friday, between 11:00 AM and 7:30 PM (exact hours may vary daily; not to exceed 30 hours/week). Occasionally, weekends. 

Salary Range: $23–$25/hour 

Reporting Location: In-Person, Carlsbad, CA  

Verdani Partners is seeking a highly organized and adaptable Executive Coordinator to provide direct personal and business support to the CEO. This role requires someone who can comfortably manage a wide range of responsibilities, maintain professionalism in dynamic environments, and provide exceptional communication and organizational support.

This position reports directly to the CEO and works closely with the Operations team on administrative, logistical, and event-related projects.

Please see the “About Us” section below or visit our website (www.verdani.com) to learn more about our firm.  
 

RESPONSIBILITIES:

Personal Assistant Support

• Provide day-to-day personal and family assistance for the CEO.
• Manage scheduling needs, including coordinating appointments and maintaining an accurate calendar.
• Assist with pick-ups and drop-offs for the CEO’s two teenage sons.
• Manage, schedule, and post content on the CEO’s professional social media accounts.
• Run personal errands related to family, household, vehicle, and other personal needs.

Event Planning & Support

• Support the planning and execution of external community events, company events, and nonprofit-related activities.
• Capture updates, photos, and highlights on social media during events.

Administrative & Operations Support

• Serve as backup support for the Operations and Events Coordinator.
• Assist with mailing correspondence, administrative errands, and general office tasks as needed.
• Support tasks related to the CEO’s university course at USD, including course materials, scheduling, and other coordination needs.

Qualifications & Skills

Required:

• High school diploma.
• Valid driver’s license.
• Schedule flexibility.
• Strong verbal and written communication skills.
• Comfort and confidence managing social media content on behalf of another individual.
• Ability to capture clear, professional-quality photos and short videos via smartphone.
• High level of organization, attention to detail, and follow-through.

Preferred:

• Prior experience as an executive assistant, personal assistant, or administrative coordinator.
• Interest in alignment with sustainability-focused initiatives.

Platforms & Software

Preferred:

• Office 365
• Microsoft Teams
• Monday.com
• CapCut Video Editing
• Social Media: Linkedin, Instagram

Languages

• Fluent in English
• Fluency in Portuguese 
• Fluency in Spanish is a plus

• Applicant must be authorized to work in the United States. 

WORKING CONDITIONS AND PHYSICAL DEMANDS 

During the execution of job responsibilities, the employee should expect the following conditions and demands associated with the role:  

• Remaining in a stationary position for prolonged periods of time at a desk and working on a computer  

• Repetitive motions involving the wrists, hands, and/or fingers 

• Occasional light to moderate lifting, bending, stooping, kneeling, or crouching may be necessary 

• Close vision requirements due to computer work 

• Adequate hearing for effective communication in-person and/or on the telephone 

• Ability to move objects weighting up to 25 pounds occasionally, 10 pounds frequently, and/or 5 pounds continuously.  

• The job is performed indoors in a traditional office setting where moderate noise levels may be present.  

Reasonable accommodations are available upon request to enable individuals to perform the essential functions of the job. 

At Verdani Partners, we’re committed to an inclusive, accessible hiring experience for all applicants. If you need accommodations such as alternate formats, assistive tech, or communication support—we’re here to help.  

Request support by filling out our accommodation request form, calling (213) 281-5990, or emailing c