Research Administrative Coordinator

Department: Materials Science Institute
Appointment Type and Duration: Regular, Ongoing
Salary: $57,200 - $65,000 per year
Compensation Band: OS-OA06-Fiscal Year 2024-2025
FTE: 1.0

Application Review Begins

February 2, 2025; position open until filled

Special Instructions to Applicants

Please include a current resume or CV.

As part of the application, you will be asked to provide names and contact information for three professional reference. We will request permission before contacting your references.

Department Summary

The Materials Science Institute fosters research and education in the structure and properties of materials, to educate in the sciences of materials, and to serve Oregon as a resource in these sciences. The MSI members are active in the study of the structure, reactivity and thermodynamics of materials in addition to their electronic and optical properties. Collaboration between Institute members and industrial research laboratories is common and an important dimension of the program. The Materials Science Institute consists of 27 faculty members, 9 faculty associates and over 175 research support staff.

Since 1985 the MSI has more than tripled the size of its research program, developed four new graduate programs in materials, and contributed to the State's prosperity through collaboration with more than 25 Oregon companies.

Position Summary

The Materials Science Institute seeks a detail-oriented, adaptable, organized, and communicative individual to provide high-level administrative support for the Institute PI's sponsored projects. This position will require the ability to work independently, demonstrate sound judgment, and exercise creative problem-solving skills.

The Research Administrative Coordinator advises MSI Principal Investigators and researchers in preparing grant proposals and maintaining post award grant/contract accountability and compliance, in accordance with funding agency award agreements, university policy, and general accounting principles and procedures.

The position interprets federal/state guidelines and requirements and provides support in adhering to legal, policy, and technical requirements. Using the Banner Financial System and Excel, this includes maintaining shared ledgers for grants funds, cost share funds, matching funds (external and internal), and other related research funds.

This position will evaluate and approve purchase requisitions, place orders, process invoice payments, journal vouchers, Personal Services Contracts, and travel reimbursements. The position will verify accuracy of receipts and expense claims, and review account files to ensure audit trail requirements are met. The position also assists MSI faculty and research staff with completing travel requests and expense reports through the University's Concur travel system, ensuring compliance with sponsor, IRS, State and UO Travel policies.

This position is a key member of the team coordinating the summer Research Experience for Undergraduates (REU) program, sponsored by the National Science Foundation which provides opportunities for undergraduate students to participate in active research.

Minimum Requirements

• Associates Degree in Accounting, Finance or other related field AND
• Two years of progressively responsible experience in business, finance or compliance administration, OR
• An equivalent combination of education and experience.

Professional Competencies

• Ability to manage multiple priorities with overlapping deadlines and frequent interruptions while maintaining a high level of customer service.
• Demonstrated ability to meet deadlines, anticipate needs, prioritize and follow-through on tasks to completion.
• Ability to use independent judgment and problem solving skills to research and resolve questions about grant preparation or post award management of sponsored projects, and provide compliant solutions.
• Strong organizational and analytical skills with close attention to detail.
• Ability to communicate effectively, including in writing, with variety of constituents.
• Demonstrated ability to engage with those of other cultures or backgrounds as well as to develop knowledge of and respect for those from a broad array of cultures and backgrounds.
• Commitment to promoting and enhancing diversity.
• Ability to work independently and collaboratively in a team environment.
• Experience with Microsoft Office, Adobe Acrobat and Financial Information Systems (such as BANNER).

Preferred Qualifications

• A Bachelor’s degree in Acc