Executive Assistant

Work Schedule: 
100%, day shift working Monday – Friday between 7:30 am – 4:30 pm. You will work at the Administrative Office Building in Middleton, WI and University Hospital in Madison, WI.  

 

Be part of something remarkable

Bring your administrative expertise to our Strategy and Planning office.
 

We are seeking an Executive Assistant to:

• Proactively maintain a working knowledge of the executives’ obligations and responsibilities to assist in managing work products, timelines, and priorities.
• Manage calendars, including the coordination of complex executive meetings and appointments. 
• Compose, prepare, and distribute meeting agendas, materials, attendance, and minutes as assigned and in a timely manner.
• Act as a liaison between the executives and others, assuring that information is channeled appropriately and in a timely fashion.
• Prepare professionally written communications which include but are not limited to correspondence, presentations, reports, and research.

At UW Health, you will have:

• An excellent benefits package, including health and dental insurance, paid time off, retirement plans, two-week paid parental leave and adoption assistance.
• Options for a variety of schedules and shifts that offer flexibility and allow for work-life balance.
• Access to great resources through the UW Health Employee Wellbeing Department that supports your emotional, financial, and physical well-being.
• Tuition benefits eligibility - UW Health invests in your professional growth by helping pay for coursework associated with career advancement.
• The opportunity to earn a referral bonus for referring friends, former colleagues or others to apply for open, posted positions.
   

Qualifications

• High School Diploma or equivalent Required
• Bachelor's Degree in Business Administration or related field Preferred

Work Experience

• 3 years of experience providing administrative support to management level staff or five years of administrative work experience Required
• 5 years of relevant office management and senior executive level support experience within a large, complex organization Preferred

Licenses & Certifications

• Professional Administrative Certification of Excellence (PACE), Certified Administrative Professional (CAP), or Microsoft Office Specialist (MOS) Preferred

   

Our Commitment to Social Impact and BelongingUW Health is committed to fostering a workplace that creates belonging for everyone and is an Equal Employment Opportunity (EEO) employer. Our respect for people shines through patient care interactions and our daily work practices as we work to embrace the knowledge, unique perspectives and qualities each employee and faculty member brings to work each day. It is the policy of UW Health to provide equal opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
 

University Hospital in Madison is a Magnet®-designated facility that’s ranked Wisconsin’s #1 hospital and considered one of the nation's leading hospitals, teaching institutions and referral centers.

UW Health Administrative Facilities - UW Health has administrative locations throughout Madison and beyond where thousands of employees provide vital support to our clinical areas. These locations are home to departments such as Access Services, Compliance, Human Resources, Information Services, Patient Medical Records, Payroll and many others. 
 

 Job Description

 

UW Hospital and Clinics benefits