PERSONNEL ASSISTANT (CIVIL SERVICE) (PROVISIONAL)

Posting number: POSTING

Department: HUMAN RESOURCES

Job classification: PERSONNEL ASSISTANT (CIVIL SERVICE)

Posting type: Open

Categories: Administrative Assistant

Summary

The work involves responsibility for performing a variety of para-professional tasks in the Civil Service Office such as collecting data, processing forms, rendering assistance to municipal officials and the public, reviewing applications and personnel transactions and maintaining records and files. The work differs from titles in the clerical series in that an incumbent is required to apply acquired knowledges of Civil Service law and Personnel administration to individual situations and exercising independence of judgment. The position is under the direct supervision of a professional personnel employee. Supervision may be exercised over clerical staff

Examples of duties

Under the direction of the Personnel Specialist II or a designee, performs the following duties:
Prepares requests for examination assistance from New York State Civil Service;
Prepares examination announcements and other recruitment advertisements;
-types exam announcements and performs all related activities such as printing, posting, mailing, etc.;
Performs all activities related to the administration of civil service exams including written, performance, oral, etc.;
-assembles exams, related materials, supplies, etc. as needed for exams;
-assists in the preparation of, and administration of written, oral and performance Civil Service tests;
Maintains roster records, vacancy control cards, personnel folders, employee rosters and other pertinent records related to public personnel administration;
- assists in the certification of payrolls as required by Civil Service law;
Assists in the review of employment and examination applications and notifies applicant of approval or disapproval;
-consults with applicants, department heads and Civil Service Administrator on applicants qualifications;
-prepares reports and makes recommendations to Civil Service Administrator on same;
Assists in the establishment of eligible lists;
- computes seniority and veterans credits for successful applicants in examinations;
Assists in the maintenance of eligible lists including canvassing individuals to determine interest in the position, processing of individuals and certifying to departments or agencies in accordance with Civil Service law;
Assists in the review and update of job specifications;
Composes and types correspondence and other memoranda from rough copy, drafts, etc.;
Acts as a receptionist, directs callers and supplies information to the public:
-?.processes applications when required;
Advises departments on personnel matters, problems, etc.;
Assists and trains clerical employees in performance of duties;
Collects and compiles data for special projects, as needed;
Assists Commissioner and Directors as needed;
Performs related duties as required.

Qualifications

Promotional
Continuous and permanent status in any city department in the clerical or account-clerical service for one year.
In addition, applicants must meet one of the following:
(A) Bachelor's Degree from an accredited college or university (any major);
OR,
(B) Associate's degree from an accredited college or university (any major) and two years of full-time experience in personnel work;
OR,
(C) An equivalent combination as defined within the limits of A and B.

Open Competitive
(A) Bachelor's Degree from an accredited college or university (any major);
OR
(B) Associate's degree from an accredited college or university (any major) and two years of full-time experience in personnel work;
OR
(C) An equivalent combination as defined within the limits of A and B.
Special Requirement for both Promotional and Open Competitive:
Applicants must be able to demonstrate the ability to operate a computer keyboard to produce finished copies such as letters and reports, etc.

Personnel work is defined as duties performed by an individual in the areas of recruitment, screening, selection procedures, employee services, maintaining employee personnel and employment records.

THE CITY OF BUFFALO IS AN EQUAL OPPORUNITY EMPLOYER

Supplemental information

Working knowledge of the principles and practices of Public Personnel administration;
Good knowledge of office terminology, procedures and equipment;
Ability to understand, interpret and prepare written material;
Ability to learn laws, rules, policies and procedures;
Ability to operate a computer keyboard to produce finished copies such letters, reports, etc.
Ab