Curatorial Administrative Assistant

Job Posting Title:

Curatorial Administrative Assistant

----

Hiring Department:

Jack S Blanton Museum of Art

----

Position Open To:

All Applicants

----

Weekly Scheduled Hours:

40

----

FLSA Status:

Non-Exempt

----

Earliest Start Date:

Immediately

----

Position Duration:

Expected to Continue

----

Location:

UT MAIN CAMPUS

----

Job Details:

General Notes

The Blanton's Curatorial Administrative Assistant will be a key member of the curatorial department, supporting a dynamic team who develop exhibitions, oversee art acquisitions and gallery displays, and liaise with a large national and international network of artists, donors, gallerists, dealers, scholars and curators. This position will report to the Deputy Director for Curatorial Affairs and will work closely with the Curator of Modern and Contemporary art and the Associate Curator of Collections and Exhibitions.

Responsibilities

• Process University-required paperwork related to travel and purchasing for department, outside vendors, artists and speakers.

• Help manage calendars and schedule meetings (in person and virtual) across departments, draft agendas and create PowerPoint presentations.

• Assist with curatorial budget preparation and oversight.

• Facilitate communication with Blanton staff and collaborators.

• Assist with general research related to collections and acquisitions, including data entry and record maintenance in TMS collection management database.

• Work with curators on assigned exhibitions and projects:

  • Help develop checklists.

  • Assist with art historical research, writing, and copy editing for labels and other interpretive materials.

  • Keep track of production schedules and deadlines.

  • Obtain written documentation for copyright and captions of images for publications, press, and interpretive materials.

  • Help manage the production of epublications and publications.

Required Qualifications

• High School Diploma or GED.

• Strong administrative skills and experience.

• Proficiency in Microsoft Office Suite (Word, Powerpoint, Excel, etc).

• Ability to multi-task and work in a fast-paced office environment.

• Excellent organizational skills.

• Outstanding written and oral communication skills.

• Strong work ethic.

• Creative problem-finding and solving abilities.

• Strong technology skills.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Bachelor’s Degree

• Degree in Art History

• Three or more years experience in a fast-paced office environment

Salary Range

$40,000

Working Conditions

• Will work around normal office equipment

• Repetitive use of a keyboard at a work station

Required Materials

• Resume/CV

• 3 work references with their contact information including email address; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

----

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Re