Accounts Receivable / Vendor Payment Coordinator

Job Summary Earth Fare is seeking a detail-oriented and analytical Accounts Receivable/Rebates Specialist to join our Accounting team. In this role, you will play a critical part in managing cash flow, processing rebates, and ensuring accurate financial records in a dynamic grocery retail environment. You'll handle invoicing, customer account analysis, and reconciliation tasks, combining hands-on accounting expertise with strategic forecasting to support our operational and financial needs. This position is ideal for an accountant who thrives on precision, problem-solving, and contributing to a values-driven organization.

Key Responsibilities

• Cash Forecasting and Management (30%): Review current and prior day bank activity to update the Cash Forecast sheet, confirming ACH and wire payments, recording bank balances, credit card and cash sales, miscellaneous deposits, and drafts. Post bank activity in QuickBooks and create necessary journal entries to project cash availability for expenditures and financial planning.
• Rebate Invoicing (30%): Invoice rebate income, including scan backs, marketing allowances, new item free fills, and demos across all store departments (Grocery/Center Store, Wellness, Fresh). Collaborate with vendors and internal teams to ensure timely and accurate rebate processing, a key aspect of grocery retail operations.
• Customer Account Analysis and Collections (20%): Analyze month-end customer balances, send statements, post payments, apply credit memos, and manage correspondence with customers, category managers, and brokers. Perform credit checks, monitor aging reports, handle disputes, returns, and discrepancies to maintain healthy cash flow and strong customer relationships.
• Bank Reconciliation (10%): Conduct monthly reconciliation of the Earth Fare Management Operating account bank statements, ensuring accuracy and compliance with accounting standards.
• Miscellaneous Accounting Tasks (10%): Import sales data into QuickBooks; manage petty cash by posting checks and ordering supplies for stores; handle home office mail operations, including trips to collect and distribute mail, scanning invoices to Accounts Payable, and shredding documents as needed.
• Additional standard duties may include preparing AR reports, ensuring regulatory compliance in billing and collections, and supporting audit processes in a retail setting.

Qualifications and Experience Requirements

• Bachelor's degree in Accounting, Finance, or a related field
• 2-5 years of experience in accounts receivable or similar roles, preferably in grocery, retail, or a fast-paced consumer goods environment with exposure to rebates and vendor management.
• Proven experience with QuickBooks, Microsoft Excel (including advanced functions like pivot tables and forecasting models), and other accounting software.
• Familiarity with grocery-specific AR processes, such as rebate programs, vendor allowances, and high-volume transaction reconciliation.

Competencies and Skills

• Strong analytical mindset with exceptional attention to detail and accuracy in financial data handling.
• Excellent communication and interpersonal skills for collaborating with customers, vendors, and internal stakeholders.
• Proficiency in time management and prioritization to meet deadlines in a dynamic retail setting.
• Problem-solving abilities to resolve discrepancies, disputes, and complex account issues efficiently.
• Commitment to ethical accounting practices and a proactive approach to improving processes.

Why Work for Earth Fare?

Great Benefits

• This is a remote position
• Health, Vision, and Dental Insurance for full-time employees
• Paid Time Off
• 20% Store Discount and disco