Assistant Property Manager

Transwestern is a vertically integrated commercial real estate firm dedicated to serving investors, partners and clients through expertise in investment, development, brokerage and property management. Our experience spans diverse property types, including logistics, multifamily, retail, mixed-use, healthcare, office, data centers, hotel, and life sciences. Across 35 offices nationwide, our team is united by a culture that cultivates agility, mutual trust and high performance.

Transwestern Services turns strategy into reality with consistency and accountability, collaborating to provide dynamic, tailored solutions. Whether representing a tenant, advising an investor or repositioning an asset, we operate with tenacity and own the outcome every time. Our 2,200-strong team works across service lines, ready to activate our full platform to deliver a customized, cohesive experience for clients.

POSITION SUMMARY:

The Assistant Property Manager is responsible for assisting the Property Manager with managing a property (or group of properties) and fulfilling the manager’s obligations under the property’s management agreement. The Assistant Property Manager will support the property manager with the budget development, preparation of monthly operating reports and client deliverables, tenant billings, collection of rent, processing of property payables, lease abstracting and administration.

It is also the responsibility of the Assistant Property Manager not only to exhibit legendary customer service when communicating with tenants, prospective tenants, owners, and vendors but also to focus on productivity and results.

ESSENTIAL JOB FUNCTIONS

• Assist with the activities associated with a property or group of properties.

• Assist with all lease administration duties.

• Supervise vendors (landscaping, janitorial, etc.) and maintenance staff.

• Perform regular property inspections and complete inspection report.  Recommends alterations, maintenance and reconditioning as necessary.

• Assist Property Manager with the development and controlling of operating and capital budget.

• Assist Property Manager in preparation of monthly reports for owners.

• Work with the Property Manager to coordinate tenant improvement and capital projects.

• Respond to tenant needs, ensuring that administrative and building technical staff resolve problems promptly.  Ensures services are provided in compliance with policies, procedures, regulations and contractual obligations and standards.

• Represent and communicate clearly and accurately, in person, over the phone, and in writing the authority of the Property Manager based on legal agreements in effect and TW policies.

• Initiate and execute day-to-day operational procedures.

• Assist the Property Manager in order to initiate, contract, and administer all necessary services to maintain and enhance the value, operating efficiency, and physical appearance of the property.

• Prepare all Service Agreement and Construction Agreement documents (including work authorizations, addendum's, amendments and contract approval forms).

• Track and maintain Energy Star benchmarking data so information is current and accurate.

• Conduct tenant training meetings to improve building efficiencies.

• Maintain ongoing tenant contact/relations program to constantly assess needs and help assure the problems are being resolved and are to the satisfaction of the tenants and owners.

• Resolve problems to the mutual benefit of the tenant and the owner.

• Implement and monitor tenant needs assessments.

• Administer all leases to assure compliance with provisions/agreement.

• Determine and execute on timely basis escalations, reconciliations, and rent collections.

• Maintain current certificates of insurance for all tenants; ensure coverage complies with lease requirements.

• Show space to prospective tenants (requires real estate license where required by state).

• Communicate clearly and on a timely basis with project accounting personnel using and/or providing the appropriate documentation.

• Prepare monthly ownership reporting (including variance reports, executive summaries, aging reports, etc.).

• Manage