School Assistant for Education, Leadership, Health and Humanities

POSITION SUMMARY:

Date application must be received for priority consideration by: May 22, 2024
Anticipated Appointment Begin Date: June 10, 2024
Closing Date or if blank, Open Until Filled:
Job Family Group: Support Staff
Division/Department: Academic and Student Affairs/Education, Leadership, Health and Humanities
Compensation Range (commensurate with experience): Salary Range 18, Step 1-3, or $18.56-$20.15 per hour or $3,218-$3,492 monthly @ 1.0 FTE
FLSA Status: Non-Exempt
Appointment Basis: 12-month
Time Type: Full-time
Benefits Eligible: Yes
Renewable/Non-renewable/Grants/Limited Duration: Renewable
This position must possess and maintain a current, valid Driver License: No
This position is designated as a critical, security-sensitive or safety-sensitive position; therefore, the incumbent must successfully complete a Criminal Background Check: Yes
Lead Work/Supervisory Responsibilities: Yes
Remote Work Type: On-campus
Work Hours: M-F (8:00a – 5:00p) Hours are subject to change with notice.
Visa Sponsorship: This employer will not sponsor applicants for visas

SPECIAL INSTRUCTIONS TO APPLICANT:

• Each applicant is required to provide (as attachments to the online application) the following supplemental documents: (1) a letter providing some detail of the applicant’s qualifications and interest in the position; and (2) current resume/CV
• For inquiries and additional information, please contact Human Resource Services via email at hrs@sou.edu or by phone at (541)552-8553.
• To view SOU’s very generous benefits and pension programs available to eligible positions, please visit https://inside.sou.edu/assets/hrs/Benefits/Benefit_Flyer/2024_Prospective_Candidate_Benefit_Overview_012024.pdf
• Our benefits package is an important complement to the offered salary and our Total Compensation Calculator, https://inside.sou.edu/hrs/comp-calc.html, demonstrates our value and commitment to our employees.

POSITION DESCRIPTION:

This position serves the School of Education, Leadership, Health, and Humanities. The School Assistant provides comprehensive administrative support to the School to ensure its smooth operation.

The School Assistant performs a wide range of administrative tasks, using independent judgment and decision-making. The School Assistant is responsible for undertaking assigned projects with minimal guidance; collecting and compiling information for report preparation; developing reports as needed; developing instructional guides and manuals related to the SLI, OWP, and ASC programs; developing guidelines and procedures for the SLI, OWP, and ASC program support; general office management; facilitating setup and orientation of new full-time and adjunct faculty; coordinating events (catering, parking, facilities, etc.); keeping web information updated; assisting with course scheduling and catalog updates; hiring, training and directing student workers; supports student advising; and ordering and organizing supplies and office equipment.

The School Assistant is the main point of contact in the school for current and prospective students in English Studies, Spanish and American Sign Language, and Philosophy and serves as the liaison between school programs and other work groups, both on and off campus.

Minimum Requirements

• Three years of office experience which included two years at full performance level and experience generating documents; and
• Lead work responsibility or coordination of office procedures

Preferred Requirements

• Written Communication: Experience writing memos, correspondence and reports. Proofreading and editing written communications.
• Public Contact: Exeperience answering inquiries for information, obtaining information from others, explaining rules and regulations, receiving and resolving complaints.
• Experience with  Microsoft Excel and Microsoft Word, Adobe, Workday
• General bookkeeping experience.

Essential Functions

Duties - The following examples are typical work activities that are meant to illustrate the general range of work functions and are not meant to be all-inclusive or restrictive:

(35%) Administrative support and general office support:

• At the request of the School Director, assists with budget and expenditure reviews.
• Undertakes assigned projects from set-up to completion with minimal guidance.
• Coordinates ev