Accounts Payable Clerk

Description

Non-Exempt. Complies and maintains accounts payable records.

Duties

• Reviews all invoices for appropriate documentation and approval prior to batching.

• Perform 2-way match process.

• Batching of Invoices for approval.

• Enter approved batches to AP system.

• Assist preparation of Cash Requirements

• Prints and obtains signatures on all accounts payable checks.

• Distributes signed checks as required.

• Preparation of checks for mailing. Provide supports for payments requiring stubs, etc.

• Answers all vendors and facility management inquiries.

• Maintains all accounts payable reports and corporate accounts payable files.

• Assists Corporate Controller and branch personnel as necessary.

• Assembles and processes overnight shipments to branches and vendors.

• Assists in monthly closings of AP.

• Performs filing and copying.

• Perform other duties as assigned.

Requirements

• Problem solving—the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully

• Customer service—the individual manages difficult client/customer situations, responds promptly to customer needs, solicits customer feedback to improve service, responds to requests for service and assistance and meets commitments.

• Planning/organizing—the individual prioritizes and plans work activities and uses time efficiently.

• Quality control—the individual demonstrates accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance.

• Quantity—meets productivity standards and completes work in a timely manner.

• Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.

• Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.