Production Coordinator, Visual Development

Illumination is seeking a Production Coordinator for our Visual Development team. Partnering closely with the Sr. Production Supervisor of Visual Development, in this role the coordinator will serve as a key point of contact for the Art Department, acting as a primary liaison between the Los Angeles and Paris production teams, executive stakeholders, and artists. The position supports the full lifecycle of visual development, from asset creation and approvals to distribution and archiving, while also managing production logistics, including team travel. It requires strong organizational skills, clear communication across time zones, and the ability to balance creative and operational priorities in a fast-paced environment.

Responsibilities

• Provide support to Sr. Production Supervisor of Visual Development with weekly production needs regarding the visual development artists, internal LA teams, and production teams in Paris.

• Become familiarized with the art approval process and maintain archives for assets across multiple projects.

• Organize daily deliveries from artists, dailies from productions, clearances files, presentations generated by the Art Department, and visual development reference libraries.

• Manage distribution of approved asset deliveries to visual development, marketing and story teams.

• Assist with technical setup of, and agendas for weekly art review meetings.

• Work with Universal Clearances and Productions on art asset submissions. Track approvals and production priorities.

• Assist with preparing presentation packages, both digitally and in large format printing.

• Occasional assistance with artist onboarding: providing support with artists and our digital delivery platform and processes.

• Scheduling and note-taking for artist launches as needed.

• Provide support to the Director of Archives as needed.

• Coordinate travel accommodations for the production team: scheduling flights, hotels, and car services for team-members and talent.  

• Maintain production travel calendar and trackers.

Qualifications

• 2+ years of related production management experience

• Proficiency in Photoshop, Acrobat, Keynote, PowerPoint, Microsoft Office products, with a general understanding of Airtable, Asana and Google Docs. Knowledge of asset delivery/tracking software a plus (i.e. Salesforce, Flow Capture).

• Communicates effectively in a creative environment (written and verbal).

• Highly detail-oriented. Proficiency in juggling production requests with varying priorities and an awareness of time management when communicating with teammates on varied time zones. 

• Ability to handle confidential and sensitive information with discretion and diplomacy. 

• Knowledge of animation crew infrastructure and production pipeline a plus.

• Passion for family entertainment and comedy, aligned with Illumination’s sensibilities

The base salary range for this role is $27-29/hour. We rely on market indicators to determine compensation and an offer will consider various factors including experience, qualifications, skills, and training.  Our comprehensive and competitive benefits package includes medical, dental and vision insurance for employees and their family, 401(k), paid time off, tuition reimbursement and a variety of other perks.  
About Illumination Illumination, founded by Chris Meledandri in 2007, is one of the entertainment industry’s leading producers of event-animated films, including Despicable Me—the most successful animated franchise in cinematic history—as well as Dr. Seuss’ The Lorax, Dr. Seuss’ The Grinch and The Secret Life of Pets and Sing films. The 2023 release of Illumination's The Super Mario Bros. Movie has joined the studio library, now comprising three of the top 10 animated films of all time. Illumination’s iconic, beloved franchises—infused with memorable and distinct characters, global appeal and cultural relevance—have grossed more than $9 billion worldwide. Illumination has an exclusive financing and distribution partnership with Universal Pictures.
Illumination is based in Santa Monica, CA and its studio, Illumination Studios Paris, is located in the center of Paris, France. Illumination's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicab