SENIOR FACILITIES MANAGER

Job Title: Senior Facilities Manager
Reports to: Director of Facilities
Location: Must live in either Los Angeles or Orange County (Must be able to commute to El Segundo)
FLSA Status: Exempt
Compensation: $130,000-$140,000 plus annual bonus

Summary:
At Mendocino Farms, we don’t just sell sandwiches – we Sell Happy!
The Senior Facility Manager is responsible for ensuring the success of the Mendocino Farms’ Facilities Team and our operators. Reporting to the Director of Facilities, your main areas of responsibility will include maintaining the safety and maintenance of all Mendocino Farms buildings and properties, evaluating the effectiveness of vendors, and managing the coordination and completion of repair and maintenance, refreshes, and capital projects.
Responsibilities:
• Directly supervises the Facilities and Development Coordinator; Manages workflow and ensures the development of team members
• Administers and ensures rapid flow and completion of work orders through the Ecotrak CMMS Platform and maintains and coordinates work orders, proposals, and invoice approval through facilities service portal and approves Repair and Maintenance & Capital Expenditures Appropriations within guideline limits.
• Routinely communicates with operations and responds and to calls Acts as a resource to the field regarding repair and maintenance issues, including troubleshooting a wide range of challenges from kitchen equipment breakdowns to plumbing and roofing. Assist operations with warranty issues.
• Manage coordination and completion of capital projects, including the refresh program of existing stores. Develops scope of work, review capital appropriations for accuracy, obtain and analyze bids, presents packages for approval, select appropriate contractors and vendors within established guidelines, and supervision of projects verifying budgets and time schedules are met.
• Provides high-level information and analytics to Senior Management in the form of weekly updates and quarterly pourpoint decks. Strong use of analytics to make connections and informed replace/ repair decisions.
• Administers the MF Facility Walk Inspection Program and travels to designated location to inspect and visit MF properties as needed. Submit written report and findings. Work with vendors and operations to resolve facility issues. Confirm that restaurant properties are safe and maintained through inspections of buildings and property sites
• Maintain inventory levels at MF fulfillment center. Order additional parts and replacement parts as necessary from approved vendors.
• Evaluates effectiveness of vendors and compliance of service programs including repair, preventative maintenance, hood cleaning, fire suppression, sign maintenance, security and fire alarm and other facilities focus areas. Ensures qualified vendors in all areas.
• Manage coordination of transition from new store opening to operations, including set up of new vendors and PM programs. Assist with training managers on new facility.
• Maintain effective communication with restaurant managers, Operation Directors, and Director of Facilities regarding status of current work projects. Prepare written communications with various contractors, vendors, and corporate departments on maintenance and capital construction issues.
• Maintain and update shared file of Company’s computer system with current pictures of each restaurant (to include frames of roof, exterior, interior, and equipment) for access by the appropriate parties. Maintain both electronic and paper files on units.

Requirements:
• At least 5 years of direct project management required; Experience with managing multiple construction projects simultaneously preferred; Multi-Unit Restaurant is required
• Bachelor’s degree in project management, Construction Management, Engineering, Architecture or related field or demonstrated previous experience in lieu of
• Ability to read and interpret architectural and engineering drawings
• Flexibility with work hours and travel – 50% travel may be required depending on project load. Work outside of regular business hours may be required
• Leadership: demonstrated ability to lead projects and get results through others
• Planning: Ability to think ahead and anticipate project challenges and mitigate risk
• Management: Skill in assessing and prioritizing multiple tasks, projects, and demands in fast paced environment and possibly in multiple geographic regions
• Proficient with Microsoft Office. Experience with Procore project management software a plus
• Strong team player: Strong written and verbal communication skills. Continuous and effective cross-function