Senior Clinical Administrative Director II

The Senior Clinical Administrative Director II, in partnership with the Chair of the Department of Family Medicine will oversee clinical, administrative, financial, and research operations for the department of Family Medicine at Keck School of Medicine (KSOM).

The Department of Family Medicine’s vision is Leadership in Health and Social Justice for all.  With 200 faculty, staff and residents, an annual budget of $38 million, and educational, research, clinical and service missions, the ideal candidate would have background in finance and management of all mission areas, strong interpersonal skills, and a commitment to building a learning culture that embraces engagement and flexibility as strategies to grow the department’s mission areas.  The Department includes a Physician Assistant School, a medical student Primary Care Initiative, a Family Medicine Residency program, 3 distinct clinical practices that include Student Health, Street Medicine and the Keck Family Medicine Practice, a growing research division, and dedicated administrative team.

Position Overview: We are seeking a highly experienced and dynamic Senior Clinical Administrative Director II (SCAD) to lead the oversight, development and execution of the clinical department's business strategy and financial oversight of the clinical, research, education, and service missions. This individual will collaborate closely across the Department of Family Medicine with division leaders as well as with the health system, Keck Medicine of USC and the Keck School of Medicine (KSOM) to align the department’s goals with the institution’s strategic plans. The SCAD will oversee budget development and monitoring, clinical operations, revenue generation, financial management, staffing, faculty relationships, research activities, and policy development, ensuring seamless coordination with key stakeholders across the university and hospital system.

Key Responsibilities:

Strategic Planning and Operations:

• In collaboration with the Chair and division leaders, lead the development and execution of the clinical department’s business strategy and market positioning in alignment with the strategic plans of Keck Medical Center and KSOM.

• Analyze business development proposals, create realistic strategies, develop proformas, business plans and implement new processes to enhance clinical operations, optimize revenue generation, and drive cost savings.

• Develop and implement new programs to improve clinical performance, ensuring alignment with departmental goals.

• Review and approve all department proposals.

• Maintain the department’s’ business continuity plans and ensure emergency response systems are tested and improved.

Financial Management:

• Develop and submit the annual department budget and represent the department in budget hearings.

• Oversee the department’s finances, including funding sources from the dean’s allocations, contracts & grants (research, service, etc), clinical income, clinical contracts, donations, and hospital/health system funding.

• Establish, monitor, and communicate departmental financial goals and outcomes, including annual budget development, revenue growth projections, and expense management.

• Manage the flow of funds, ensuring effective allocation of resources and adherence to internal controls.

• Monitor financial trends, provide forecasts, and make key decisions on budgetary and resource allocation.

• Advise faculty and staff on budget preparation and maintain a strong system for tracking and communicating departmental financial status.

Clinical Operations and Faculty Management:

• Participate in planning, monitoring, and evaluation of clinical activities, ensuring efficient use of resources such as clinical space, equipment, and human resources, in collaboration with USC Care and the Hospital.

• Monitor and assess faculty schedules to ensure alignment with clinical FTE and national or health system benchmarks such as Vizient and AAMC.

• Develop strategies to enhance physician relationships, increase volume, and prioritize physician recruitment in line with the strategic plan.

• Partner with clinical leadership in efforts for physician recruitment, retention, and the development of referral relationships with external facilities.

• Work with Department Chair and clinical division to focus on “Joy in Medicine” and support continual process improvement program for faculty and staff well-being.

Compliance and Stewardship:

• Ensure compliance with contracts with outside entities such as City of Los Angeles and others.

• Ensure al