Oncology New Patient Coordinator - Hematologic Malignancies & Cellular Therapy

At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together.

 

About Duke University Hospital

 

Pursue your passion for caring with Duke University Hospital in Durham, North Carolina, which is consistently ranked among the best in the United States and is the number one hospital in North Carolina, according to U.S. News and World Report for 2022-2023. Duke University Hospital is the largest of Duke Health's three hospitals and features 1048 patient beds, 65 operating rooms, as well as comprehensive diagnostic and therapeutic facilities, including a regional emergency/trauma center, an endo-surgery center, and more. Discover what makes Duke University Hospital unique and how you can advance your career as part of the team.

 

Occ Summary

The Oncology New Patient Coordinator (NPC) is an integral part of the patient care team and is responsible for patient registration, scheduling, coordination of care activities and record collection for new Oncology patients. Registration and scheduling includes patient identification, demographic and insurance updates, appropriate physician or service identification, visit type, and utilizing scheduling guidelines and questionnaires.

 

This position requires independent decision-making, critical thinking skills and excellent customer service in order to effectively schedule oncology patients with appropriate disease groups and provider teams in a timely manner. A full understanding of cancer staging, diagnosis, and treatment is necessary to complete this job. The NPC is responsible for living Duke's values and demonstrating expected behaviors while contributing to creating a positive patient experience and building a positive work environment. The NPC will maintain a professional image over the phone and when representing its program.

 

 

Work Performed

 

Scheduling First point of contact for patients, referring providers and care teams to coordinate oncology care. Oversee complex process often requiring multiple calls to the patient, referring physician, previous facilities/providers to request records and record review with the clinical team. Independently determine appropriate disease group, providers and type of appointments needed for all patients. Appointment coordination is necessary as many oncology patients will see multiple providers on their first visit, need diagnostics and additional visits such as genetics. This is identified prior to the patient coming for the first time. This work must occur in a stepwise fashion to ensure smooth transitions and minimize disruptions for new patients accessing Duke Have a full understanding of the cancers, providers, scheduling guidelines and necessary records within disease group.

 

Educate patients on cancer type, how cancer is diagnosed, how cancer is treated and different provider roles on their care team. Requires understanding of scheduling guidelines across the DUHS system as this position is responsible for scheduling oncology care at all locations. Receive and independently process all referrals to the Oncology access from different sources including phone, fax, e-mails, in-basket messages, and workqueue. Processing referrals may include creating new referrals in EPIC, working from a workqueue, registering new patient accounts, entering insurance information, scheduling and coordinating appointments, and sending out new patient packets. Apply knowledge of registration policies and procedures and use appropriate scripting.

 

Correctly add/edit demographic and insurance information. Scheduling and coordination of appointments may include consults, procedures, studies, labs. Identify additional support services the patient may require during first visit including, but not limited to, social work, nutrition, palliative care and/or survivorship. Follow guidelines and provider template processes by using scheduling algorithms/decision trees to schedule appointments. Apply knowledge of scheduling policies and procedure (general and service/clinic specific), including self-pay and Medicaid out-of-county policy, VA Scheduling. Record Coordination Collect medical records for new patients prior to initial visit by following department policy and procedure.

 

Contact referring provider and treating hospitalsto obtain all previous medical records. On average this will be 4 institutions that will need to be contacted. Conduct review process for all new patients to ensure all records are complete and accurate in a timely manner. Index all records into appropriate categories for review during Patient Review meetings and for providers. Determine what diagnostic tests and procedures have been completed. In addition, iden