Administrative Associate II

Job Title

Administrative Associate II

Agency

Texas A&M University

Department

Vet Med Small Animal Medicine & Surgery

Proposed Minimum Salary

$15.85 hourly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Glimpse of the Job 

Are you an organized, detail-oriented professional who enjoys supporting academic programs behind the scenes? As a part-time Administrative Associate II, you’ll play a vital role in ensuring the success of the DVM program by assisting with clinical rotation logistics, grading coordination, exam proctoring and more. Your adaptability and commitment to excellent customer service will help create a seamless experience for students, faculty, and staff. If you’re eager to learn and thrive in a collaborative environment, we’d love to have you on our team!

The Department of Small Animal Clinical Sciences (VSCS) is committed to enhancing the lives of companion animals and their owners through compassionate care, scientific advancement, and education. 

Opportunities to Contribute 

• Program & Academic Support: Help maintain the integrity and efficiency of the DVM program by coordinating grading processes, assisting with exam proctoring, and supporting course logistics.

• Scheduling & Operational Efficiency: Contribute to smooth operations by assisting with clinical rotation schedules, tracking student absences, and pulling reports that keep faculty and administrators informed.

• Customer Service & Collaboration: Serve as a reliable resource for students, faculty, and staff—providing professional, responsive support while adapting to changing priorities and fostering a positive, team-oriented environment.

Minimum Qualifications

• High School Diploma or equivalent combination of education and experience

• Two years of experience in office administration

A well-qualified candidate for this position will also possess:

• Bachelor's degree or equivalent combination of education and experience.

• Experience in higher education

• Experience with Microsoft Suite or similar (word processing, spreadsheets, etc.)

• Experience in working with students

• Customer service experience

• Problem solver

What you need to know

Salary: Starting at $15.85/hour.

Schedule/Location: Located in College Station, TX, this part-time role will work within a typical Monday through Friday daytime schedule.

What you need to do

Apply! A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section. 

Some of the Responsibilities Include:

• Administrative Support: Provides administrative support for Program Coordinator. Assists the Program Coordinator with DVM clinical rotation logistics, grading, emergency and primary care scheduling, DVM program course support and exam proctoring. Ensures compliance with office policies and procedures. Assists Program Coordinator with pulling reports as needed. Processes and tracks student absences. Serves as primary or backup administrative support to assigned functional areas.

• Clinical Grade Coordination: Monitors submission of 4th year evaluations and sends reminders to faculty. Assists with pulling monthly reports for student evaluations of clinicians. 

• Clinical Scheduling Assistance: Assists with the creation of the 4th year rotation schedule. Assists with Small Animal Emergency and Small Animal Primary Care student schedules. Assists with Small Animal Primary Care Off-site scheduling.

• Exam Proctoring: Proctors students with accommodations during exams. Assists with schedulin