Administrative Coordinator

About Us
Resilience is the next-generation cyber risk company that’s on a mission to help make the world cyber resilient. 
Founded in 2016 by experts from across the highest tiers of the US military and intelligence communities, augmented by prominent leaders and innovators from the insurance and technology industries, the privately-held firm is rewriting the rules of how cyber risk is assessed and managed for middle to large market enterprises. Rooted in decades of experience, Resilience helps financial, risk, and information security leaders continuously improve their organizations' cyber resilience by connecting cyber insurance coverage with advanced cybersecurity visibility and a shared plan to reinforce actionable cyber hygiene. 
Resilience is proud to be backed by leading technology investment firms including General Catalyst, Lightspeed Venture Partners, Intact Ventures, Founders Fund, CRV, and Shield Capital. With headquarters in San Francisco, Resilience’s team is globally dispersed, with offices in New York, Chicago, Baltimore, Toronto, and London. Resilience offers insurance coverage through its licensed and appointed insurance agency and security services through its expert security team.  
For more information, visit us at www.cyberresilience.com
We're seeking an Administrative Coordinator to help us ensure the smooth operation of our dynamic organization. In this crucial role, you'll be a central point of contact for administrative matters, provide support to senior management, coordinate a range of meetings and events, manage office spaces and supplies. With your strong organizational skills, resourcefulness, and attention to detail, you'll make a valuable contribution to our collaborative team. This is a great opportunity for a proactive, solution-oriented professional looking to take their administrative skills to the next level in a fast-paced and supportive environment.

Responsibilities:

• Act as the main point of contact for administrative matters and liaise with other offices within the company.
• Prepare and submit expense reports pertaining to company credit card usage.
• Provide assistance to senior management in areas such as calendar management, hotel and travel bookings, conference registrations, and expense report preparation.
• Coordinate and facilitate meetings and events, including board meetings, team off-sites.
• Create and distribute corporate communications.
• Travel to regional corporate off-sites, if required.
• Be present in the office up to 3 days per week, particularly during company-wide meetings, when the CEO is present, and on specifically assigned days.
• Manage meeting spaces efficiently in terms of scheduling and room preparation.
• Implement office policies and procedures.
• Keep track of inventory and restock office supplies, food, and beverages.
• Plan and coordinate meals or lunch reservations as needed.
• Coordinate with property management to address and resolve office-related issues promptly.
• Perform other duties as assigned.

Qualifications:

• Minimum of three years of experience in an administrative support role.
• Strong time-management skills with the ability to handle shifting priorities and deadlines.
• Proficiency with office technologies, including Google Workspace apps and Zoom.
• Ability to work independently with a self-starting attitude.
• Excellent organizational skills and attention to detail.
• Ability to think critically and solve problems effectively.
• Ability to work collaboratively within a team.
• Excellent written, verbal, and interpersonal communication skills.
• Quick to learn and adapt to new systems.
• Possession of a Bachelor’s degree or equivalent professional experience.

What Resilience Offers You
-Our comprehensive package: competitive salary, stock options, bonus structure and a 401K plan. -We understand you need time off to recharge. Our employees are given flexible PTO, that they are encouraged to use!-Flexible work environment and a remote first work culture. Resilience also has offices in San Francisco, Chicago, New York and Baltimore for local and traveling employees. -Resilience offers competitive health plans for employees.-As a quickly growing company, we are able to offer employees professional development and career growth opportunities.-Connection: interest driven Slack channels help to keep our remote workforce connected with one another (#foodies, #pets, #fitness), as well as company off-site events.
Accommodations and Accessibility
We want to ensure you're able to perform as well as possible in your interview. As part of that, if you have any accessibility-related needs to ensure a comfortable visit, please let us know. We'll do our best to provide reason