Senior Paralegal Coordinator - Mass Torts

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About Us

Skadden, Arps, Slate, Meagher & Flom LLP (Skadden) has forged a reputation as one of the most prestigious law firms in the world. By relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are recognized as a global powerhouse for complex transactions, litigation/controversy issues, and regulatory matters, as well as for the open, collaborative relationships we build with clients. Our attorneys, who reflect diverse backgrounds and perspectives, collaborate seamlessly across 50-plus practices and 21 offices in the world’s major financial centers.

The Opportunity

We are seeking a Senior Paralegal Coordinator – Mass Torts to join our Firm. Within this position, you will be responsible for the coordination, oversight, and assistance of trials for a Litigation/Mass Torts partner. Additionally, you will provide guidance and assistance to attorneys, paralegal colleagues and others involved in preparing for and attending trials, including but not limited to: evidence preparation, courtroom operations, war-room management, and trial site logistics.. This position will be based in our New York office and has a hybrid in-office/remote working schedule. Please note that the Firm will not sponsor applicants for work visas for this position.

As the Senior Paralegal Coordinator – Mass Torts you will:

• Demonstrate an advanced proficiency, and excel, in handling trial-related tasks and projects, including:
• Evidence Preparation, including assisting in the preparation of pre-trial filings, coordinating the collection and processing of evidence to be used at trial, assisting trial teams in the proper use of evidence in witness examination outlines, and supervising the collection and organization of all essential case records.
• Courtroom Operations, including coordinating with courthouse staff, as well as vendors, to ensure adherence to local rules and court preferences, maintaining supplies and equipment for use in the courtroom, preparing and distributing all hard copy materials for use in court, assisting trial attorneys with the use of exhibits and other documents during witness examinations, and tracking and recording the admission of evidence.
• War-Room Management, including coordinating with paralegal supervisors to assess the staff required for trial, assisting with and overseeing all trial-related staff assignments, including the assembly and production of witness exam binders.
• Trial Site Logistics, including identifying remote trial site requirements, exploring options for lodging and office space, preparing budget for trial site disbursements, assisting with the negotiation and execution of vendor contracts, employ Firm resources, including technology and administrative support, to fulfill trial site requirements, and supervising the set-up and breakdown of remote trial sites.
• Demonstrate an advanced proficiency, and excel, in handling Mass Torts-related research and coordination. Serve as a Mass Torts resource for attorneys and other professional staff, Firm-wide, as needed. Assist with practice-related projects. Assist with mentoring and training junior paralegals. Ensure that all files are maintained within Department-approved protocols and case management systems and seeks to improve workflow regarding storage and recall of materials. Demonstrate strong interpersonal, written, and verbal communication skills to facilitate effective work relationships with others. Manage Firm resources responsibly. Comply with and understand Firm operation, policies, and procedures. Perform other related duties as assigned.

ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES AND OTHER JOB-RELATED COMPETENCIES:

• In-depth understanding of advanced task specific concepts and procedures
• Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
• Ability to navigate various electronic databases and document repositories
• Strong research skills and proficiency in using various research tools
• Excellent analytical, troubleshooting, organizational and planning skills
• Ability to handle sensitive matters and maintain confidentiality
• Ability to work well independently as well as effectively within a team
• Ability to organize and prioritize work
• Ability to handle multiple projects and shifting priorities
• Ability to work well in a demanding and fast-paced environment
• Demonstrates close attention to detail
• Flexibility to travel as required
• Flexibility to adjust hours and work the h