General Accountant III SOM

Job Function Summary

Involves accounting functions such as analyzing, monitoring, preparing, and reconciling financial information to reflect the condition of the organization and provide financial and other statistical data to control operations. Also may involve preparation of financial reports to meet internal and external reporting requirements. May include activities relating to developing, implementing, and monitoring accounting systems, policies, and procedures.

Generic Scope

Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems/issues of diverse scope and determines solutions.

Custom Scope

The Analyst is a key member of the finance team, tasked with performing accounting functions, including payroll and general ledger preparation and reconciliation for all funds managed and overseen by the Dean’s Office. The analyst must understand and interpret complex accounting practices, organizational policies, and procedures to analyze and prepare reports for administrators and managers. It is crucial that ledgers are verified on a timely basis to answer questions and coordinate resolutions of issues with departments and functions. Ledger verification is an important financial control that helps detect and prevent erroneous or inappropriate transactions. As a major key control, the analyst:

• performing ledger verification takes on the responsibility of providing reasonable assurance that financial transactions are valid and properly classified
• is tasked with the responsibility and ownership of creating and processing all journal entries for the Dean’s Office, utilizing all types of PeopleSoft online journals, including payroll expense transfers, to ensure accuracy and compliance with all policies and procedures set forth for each type of journal

The Analyst also monitors and executes all procurement and expense payment activities for the Dean’s Office. This includes reimbursement requests, travel and entertainment requests, invoice processing, and speedchart/type setups. The Analyst may participate in implementing any new systems related to accounts payable functions for the Dean’s Office.

Other duties include:

• Performing fiscal management of intramural award projects
• Partnering with units to prepare and submit recharge proposals to Control Point or Recharge Review, and providing monthly recharge financial support
• Supporting fiscal year closing activities
• Providing financial administrative support to the Accounting and Operations Manager

Journal Entries, General Ledger Verification, Payroll and Salary Cost Transfers

Prepare journal entries and maintain and/or reconcile ledger accounts, including journal preparation and reconciliation, general ledger verification, and Salary Cost Transfer preparation and reconciliation.

Journals and General Ledger Verification

Independently performs the full range of responsibilities within this function for all Dean’s Office funds:

• Ensure accuracy, appropriateness, and compliance with applicable university and funding agency policies and procedures.
• When questionable transactions are identified, investigate whether it is an error and decide what actions need to happen to make the corrections.
• Document evidence of verification and reconciling items.
• Take ownership of managing the process of sign-off, aging, and clearing of pending issues.

Payroll and Salary Cost Transfer

Ensures all journals and salary cost transfers are prepared and monitored in compliance with all policies and procedures set forth for each type of journal and payroll:

• Complete journals & salary cost transfers for the Dean’s Office, ensuring correct distribution to Dean’s Office units.
• Partner with units for processing requests.
• Investigate and resolve complex issues and disparities.
• Manage multiple requests and meet approval deadlines.
• Reconcile journals and salary cost transfers for monthly reporting.

Purchasing and Expenses Payable

Provide a record of assets, liabilities, and other financial transactions.