Meeting & Events Planner (Travel Required)

Job Family

Marketing - General

About Us 

 

At Transamerica, hard work, innovative thinking, and personal accountability are qualities we honor and reward. We understand the potential unleashed by leveraging the talents of a diverse workforce. We embrace an environment where employees enjoy a balance between their careers, families, communities, and personal interests.  

 

Ultimately, we appreciate the uniqueness of a company where talented professionals work collaboratively in a positive environment — one focused on helping people look forward and plan for the best life possible while providing tools and solutions that make it easier to get there. 

    

Transamerica is a part of Aegon, an integrated, diversified, international financial services group. The Aegon companies employ over 21,500 people and have approximately 31.7 million customers.* For more information,  visit www.transamerica.com. 

 

Who We Are 

  

Transamerica has been making financial services available to the many, not just the few, for more than 100 years. We’re a leading provider of life insurance, retirement, and investment solutions, serving millions of customers throughout the United States. Transamerica’s dedicated professionals focus on helping people live their best lives through saving, investing, and protecting their loved ones. Transamerica is dedicated to building America’s leading middle market life insurance and retirement company, providing a broad range of quality individual life insurance policies, workplace supplemental insurance benefits, workplace retirement plans, individual retirement accounts, and investment products, including mutual funds, annuities, stable value solutions, as well as investment management services. 

 

What We Do 

 

Transamerica is organized by lines of business (Life Insurance, Annuities, Mutual Funds, Retirement Plans, and Employee Benefits), which are supported by Transamerica Corporate (Corporate Development; Finance; Internal Audit; Legislative, Regulatory & Policy; Office of the CEO; People and Places; Brand; Corporate Affairs; Risk; and Technology). 

Job Description Summary

The Meeting and Events Planner plans and executes a variety of division based meetings and events. They will work closely with vendors, travel specialists, marketing and event coordinators to provide the highest customer service to event participants. This position will have extensive travel.

Job Description

Responsibilities

• Responsible for planning meetings and events for client and employee sales meetings.
• Provide on-site event support, before and during events and meetings.  Prepare and oversee company hosted meeting checklists.
• Responsible for site selection and food and beverage selection, as well as makes arrangements for audio-visual, transportation and other services.
• Provide expertise and guidance regarding event planning issues and processes including but not limited to housing management, food and beverage planning, meeting room sets, audio visual specifications, and travel services.
• Research meeting sites, hotels and other vendors to compare services and cost estimates.
• Responsible for determining and allocating budgets for conferences and managing the bottom line.
• Negotiates and executes contractual agreements with vendors.
• Plan and coordinate activities for event participants.
• Determine appropriate marketing collateral to develop for promotions and various events.  Assist with campaigns for product launches.
• Maintain accurate and updated meeting records. Trend historical data for budgeting for future contracts.
• Independently coordinate and execute some off-site and in-house meetings or events.
• Solves complex problems in creative ways; Significant initiative and independent judgment required; makes varied decisions; Operates with substantial latitude for un-reviewed action or decision; Might plan, conduct and supervise assignments, review progress and evaluate results; Exhibits leadership skills; mentors employees across teams.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience required. 
• Minimum of 5 years experience in event and program management.  Proficient computer skills including e-mail, routine database activity, word processing, spreadsheets, graphics, etc.

Preferred Qualifications

• Strong interpersonal skills and the ability to work with diverse personalities in a tactful and flexible manner. 
• Good reasoning skills and sound judgment required. 
• Ability to effectively handle multiple projects, while meeting related deadlines.

Work