Assistant, Finance Operations

Business Overview 

IPG Mediabrands is the media and marketing solutions division of Interpublic Group (NYSE: IPG). IPG Mediabrands manages over $47 billion in marketing investment globally on behalf of its clients across its full-service agency networks UM, Initiative and Mediahub and through its award-winning specialty business units Healix, Kinesso, MAGNA, Mediabrands Content Studio, Orion Holdings, Rapport, and the IPG Media Lab. IPG Mediabrands clients include many of the world’s most recognizable and iconic brands from a broad portfolio of industry sectors including automotive, personal finance, consumer product goods (CPG), pharma, health and wellness, entertainment, financial services, energy, toys and gaming, direct to consumer and e-commerce, retail, hospitality, food and beverage, fashion and beauty. The company employs more than 18,000 diverse marketing communication professionals in more than 130 countries. Learn more at www.ipgmediabrands.com. 

Position Summary

The Assistant, Finance Operations will be responsible for working directly with the National Investment media teams to create and manage bespoke and templated reports. The ideal candidate must be comfortable integrating data from different sources to produce reports that will drive financial and business inputs, which will be pivotal for tracking the progression of Orion partnerships and billings. This position requires attention to detail, proactivity, analytical mindset, strong communication skills, alongside working well in a team environment. Candidates are expected to be curious, self-motivated, and meet deadlines in a fast-paced environment. This role also supports the various media types across the business in preparing, maintaining, and stewarding clients' media schedules.

Key Responsibilities

• Utilize Excel templates and internal databases to create Orion specific documents
• Track and report on the completion of process tasks
• Updating Vendor Open Invoices Statements
• Point of Contact with Master Data Management - Vendor/Client/Product Codes set up
• Salesforce: Updating Exchange Rates
• Invoice Reconciliation
• National "Okay to Pay" Process
• National Affidavits Creation
• National Digital Invoices Gross Up
• National Invoice Revisions
• National MBOX Entry / Live Bills Creation
• National Matchpay
• Prepare and Send National Trackers to Shared Services
• Establish a positive and professional working relationship with all Orion staff across various disciplines
• Assist with ad hoc operations requests

Desired Skills & Experience

• Proficient in Microsoft Office Suite, with a focus on Microsoft Excel (Excel baseline requirements: VLOOKUP, SUMIFS, PIVOTS, etc.)
• Exceptional organizational skills with a high attention to detail
• Excellent written and verbal communication skills
• Analytical mindset and entrepreneurial spirit
• Thrives on accomplishing tasks accurately and efficiently
• Maintain a high level of integrity and be a team player
• Ability to prioritize, shift attention when prompted, and work in a fast-paced environment
• Experience with MediaOcean products (PRISMA) a plus
• Mediabrands does not require candidates to have a college degree

 

 

We See You  

At IPG Mediabrands, we are unified behind a commitment to fostering a culture of inclusion and belonging. Together, we shine through a set of shared values and behaviors. We take pride in our responsibility to our clients, communities, and to each other. We embrace differences and recognize the unique value that each of us brings to our community.  

We encourage you to apply, as unique backgrounds, perspectives, and lived experiences are welcomed.   

We See You at IPG Mediabrands. 

Wage and Benefits

We offer a Total Rewards package that includes medical and dental coverage, 401(k) plans, flex spending, life insurance, disability, employee discount program, employee stock purchase program and paid family benefits to support you and your family. To give you the ability to better meet your personal needs, and in support of your physical and emotional well-being, you will receive discretionary time off days