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Administrative Assistant (m/f/d) at the Leipzig International School Kindergarten
Leipzig International SchoolGermanyfull_timeVerifiedPosted 8 Nov 2025
About the role
Job Start: 01 November 2025
Location: Karl-Heine-Strasse 95, 04229 Leipzig, Germany
Contract: part-time (25 h/week), initially fixed-term for 2 years followed by the option of a subsequent employment contract with an infinite duration
The Administrative Assistant is responsible for all organisational and administrative tasks at the LISK. Her/his responsibilities include scheduling appointments, handling incoming and outgoing correspondence, mail distribution, maintaining files and records and performing data entry. The position holder is the first contact person for all parents, educators and local authorities and takes care of all matters that come together at the front desk. S/he ensures that the kindergarten day runs in an orderly and organised manner and always has an open ear for families and staff.
Location: Karl-Heine-Strasse 95, 04229 Leipzig, Germany
Contract: part-time (25 h/week), initially fixed-term for 2 years followed by the option of a subsequent employment contract with an infinite duration
The Administrative Assistant is responsible for all organisational and administrative tasks at the LISK. Her/his responsibilities include scheduling appointments, handling incoming and outgoing correspondence, mail distribution, maintaining files and records and performing data entry. The position holder is the first contact person for all parents, educators and local authorities and takes care of all matters that come together at the front desk. S/he ensures that the kindergarten day runs in an orderly and organised manner and always has an open ear for families and staff.
- Handling the office management and day-to-day operations such as incoming and outgoing phone calls and mail correspondence
- Assisting staff members, parents, and guests; addressing all their inquiries
- Assist in the organisation of kindergarten events and make all relevant bookings
- Provide office support for the organisation of field trips
- Involvement in the coordination of all organisational and developmental measures of the section.
- Liaising with the school nurse regarding health issues
- Maintaining Engage Parent Portal
- Ordering, maintenance and storage of office supplies
- Taking daily attendance of staff and learners, and setting up statistical analysis
- Working in collaboration with Student Co-Curricular Activities Coordinator for planning of Afternoon Activities, allocating children to activities, providing onboarding for new coaches, maintaining attendance lists and informing families of changes to program
- Liaising with caterer for meal orders, budgeting, and contracts, and acting as contact person when problems arise. Liaising with kitchen staff.
- Maintaining, distributing and coordinating security chips with parents (new and leavers).
- Coverage of the reception desk
- Qualification as an Administrative Assistant, Office Management, bilingual secretary or a related qualification
- Excellent customer service skills
- Friendly and positive, with excellent interpersonal and intercultural skills
- Solution-orientation and excellent communication skills
- Able to quickly analyse situations and systems, always looking to maximise efficiency and effectiveness in a rapidly changing work environment
- Excellent time-management skills, able to set and communicate about priorities
- A high level of proficiency with MS Office, especially Excel
- Computer/Internet literate
- Fluency in written and spoken English as well as German; additional languages are advantageous
- Skilled at general organizing and administrative processes
- Highly flexible during the work day, and able to work in a dynamic environment
- Able to remain calm and discreet in a busy environment
- Experience of working in an internationally-minded and diverse school community is preferred
- Wonderful learners
- A pleasant and collegial working environment where employees with different backgrounds and orientations work successfully together
- A challenging and diverse job
- Short decision-making processes
- Ongoing internal and external professional development
- 30 days of annual leave plus special leave on December 24th and 31st
- Company laptop and opportunities for internal and external professional development
- Company benefits such as a company pension scheme, additional health insurance with a €1200 annual health budget, relocation allowance, JobRad leasing, financial support for language courses etc.
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