Logistics Administrative Assistant - AHTS - Whiting Field - Milton, FL

Principal Responsibilities and Accountabilities:

 

Reports to and assists the Logistics Manager with supply planning, analysis and reporting to ensure all logistics and company goals are met. These include, but are not limited to,

• Responsible for data integrity, management and reporting utilizing the company’s Logistics Management Information System (LMIS). Ensure that all contractually required logistics reports are submitted on-time and accurate.
• Assist Logistics Supervisor with invoice reconciliation to ensure timely payment of all company invoices.
• Prepare and track all new GFP Purchase Request to CNATRA PA via CNATRA Det Whiting Field.
• Prepare and submit all required documents to FST and company QA Department for REI/TEI/TPDR submittals.
• Maintain Leonardo & Production Warranty/Temp Loan spreadsheet for accurate tracking of all Government Furnished Property. Produce reports to provide to government as required.
• Route all FST parts information request to procurement to obtain current pricing for new Technical Directives.
• Prepare and track BER/BPR request for routing to CNATRA PA via CNATRA Det Whiting Field.
• Prepare DD200 Forms ensuring accuracy to CNATRA for any government property damaged by company personnel.
• General secretarial duties to include filing, taking phone calls, scheduling interviews, assisting with research and preparation of presentations and briefing charts.
• Runs labor reports, compares to time logged on Maintenance Action Forms, initiates labor corrections.
• Assists logistics personnel with travel arrangements and expense reporting.
• Track Material Purchase Requests
• Assists logistics personnel with obtaining Computer Access Cards, government website access, and base access.
• Assists with maintenance of employee security clearance records.
• Assists with key control records and conducts annual inventories.
• Assists with electronic tracking of all Technical Directives to ensure proper WBS charging, maintaining Provisioning Conference purchases orders records, to include requests for invoice, etc.
• May assist with preparation of monthly Supply Department CDRLS.
• May assist with contract cost proposals and ROM’s.
• Assists with Supply Department input preparation and submittal of Monthly Maintenance Plan.
• Assists with posting CDRL’s (reports) to government accessible web site and assists with tracking CDRLs due and date submitted.
• May also assist with Human Resources office functions, such as applicant contact, interview setup, employee locator tracking sheets, and other recordkeeping as needed.
• Deal with employees, auditors, and the customer in courteous, professional and effective manner.
• Facilitates positive employee to support an environment of integrity, respect, collaboration and effective communications.
• Maintain cleanliness of the work center and around your assigned work area.
• Must comply with established General and Industrial Safety Rules and Regulations as applicable to the contract, facilities and job assignment.
• Document work accomplished on government and company electronic and/or manual Information Systems
• Assist in ensuring the safety, security, inventory and preservation of Government owned and Company owned equipment.
• Ensure compliance with established Company policies/procedures.
• Provide data for Government CDRLs (reports) as required by Contract.
• Must be able to utilize common office equipment.
• Responsible for adherence to and enforcement of the FOD Prevention Program.
• Ensure compliance with required Quality Control policies and inspections.
• Perform all other position related duties as well as other projects and initiatives as assigned.
• Maintains the highest ethical, personal and professional standards

 

Position Scope and Charter

 

• Bachelor’s degree in related management, or Associate’s degree with 2 years experience in administrative support, or high school degree with 4 years experience in administrative support
• Must be able to obtain and maintain a DoD security clearance.
• Must have an intermediate knowledge of Microsoft Office Suite (MS Word, Excel, Outlook, and Powerpoint).
• Must have basic computer skills and demonstrate ability to type 40 correct words per minute.
• Must have analytical abilities to manage complex administrative procedures, organizational and time management abilities to work in a fast-paced environment and meet deadlines.
• Must meet any other qualification standards imposed by the government contract not covered by this agreement.
• Must have excellent written and verbal communication skills