Administrative Assistant, Development

About the University of Denver
The University of Denver is a private institution dedicated to the public good. Here, we create a better future for all.

Through the 4D Experience, our community members build skills, knowledge and perspective at our campuses nestled in the vibrant city of Denver and the Rocky Mountains. As globally-minded citizens, we strive to make a difference in the world and create real, lasting change through collaborations and cutting-edge research designed to solve real-world challenges. For over 150 years, DU has offered a multitude of disciplines, majors and degrees designed to prepare students for lives and careers of purpose.

About DU Advancement
In preparation for the most ambitious philanthropic campaign in the University’s history, the University of Denver is building an advancement enterprise that mirrors the excellence and innovation of our great institution. Inclusive of alumni relations, development, and student and alumni career services, DU Advancement is building and fostering a culture of deep engagement and philanthropy in support of our bold vision.

The University of Denver and DU Advancement deeply value inclusive excellence, recognizing that its success is dependent on how well it values, engages, and includes the rich diversity of constituents. As a part of that effort, we are continuing to grow a team of inclusive, collaborative, inquisitive, innovative, ethical, and transparent advancement professionals who possess deep mutual respect for one another and for our shared profession.

Position Summary

The Administrative Assistant supports a team of advancement professionals. The Administrative Assistant manages several business functions within their assigned team (including scheduling, travel arrangements, meeting preparation, customer service, and general correspondence). In addition to these business functions, the Administrative Assistant is also responsible for partnering with the leader in their area to support them in efficiently and effectively managing their portfolio of responsibility. This may include assisting with program development strategies, executing events, data entry, special projects, as well as other activities.

This employee must be able to multi-task and prioritize many competing deadlines and timelines. Attention to detail, commitment to quality, and ability to take initiative are essential to success in this position. The Administrative Assistant must also be an effective, professional, and diplomatic liaison to a variety of audiences including University leadership, advancement staff, campus colleagues, donors, alumni, parents, and other constituents.

Essential Functions

Administrative Coordination

• Supports the leader in their assigned team to effectively manage their portfolio of responsibilities. This may include specific assignments related to monitoring team-based and division goals, research and data compilation, data entry, business process improvements, meeting logistics, as well as purchasing and resource management.
• Provides full administrative assistance to their functional area leader. Manages calendars to schedule meetings with staff, campus colleagues, consultants, vendors and others. Coordinates travel arrangements, as needed.
• Creates and delivers high-quality professional reports, presentations, and other documents for internal and external audiences.
• Serves as a strong liaison and provides excellent customer service to University leadership, advancement staff, campus colleagues, alumni, donors, and others.

Budget Coordination

• Prepares expense reports and reimbursement requests on behalf of their assigned team.
• Serves as a knowledgeable resource for applicable purchasing policies and procedures.

Special Projects

• Organize and facilitate trainings, meetings, and small events as needed.
• Research and prepare reports on specific topics (e.g., benchmarking/best-practices at other institutions, donors/alumni, giving histories/constituent information, etc).

Talent Operations

• Develop and execute interview strategies for their functional area in partnership with the Assistant Director of Talent Operations and hiring managers with a commitment to fair, equitable, and competitive recruitment processes including scheduling multi-phase interview processes.
• Serve as an Advancement brand ambassador for applicants by communicating with applicants and coordinating robust interview activities.
• Ensure effective communication with hiring managers throughout the interview process.
• Update and maintain applicant and search records in the applicant tracking system.
• Facilitate new employee onboarding.<