Senior Administrative Assistant, Beauty

About the Role

As an Administrative Assistant supporting the Beauty team at Gap Inc., you will play a key role in ensuring smooth day-to-day operations for one or more senior leaders. You’ll manage calendars, coordinate meetings and travel, handle confidential communications, and support cross-functional projects. This role requires a proactive, highly organized individual with excellent communication skills and the ability to thrive in a fast-paced, dynamic environment.

What You'll Do

• Provide high-level administrative support to executives and team members within the Beauty division.

• Manage complex calendars, including scheduling meetings, appointments, and events across multiple time zones.

• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and logistics.

• Prepare and submit expense reports accurately and in a timely manner.

• Support meeting planning and execution, including room bookings, materials preparation, and technology setup.

• Maintain and organize files, documents, and office supplies.

• Handle incoming communications (calls, emails, mail) with professionalism and discretion.

• Assist with special projects and team initiatives as needed, often involving cross-functional collaboration.

• Maintain confidentiality and exercise sound judgment in handling sensitive information.

Who You Are

• 3+ years of experience in an administrative or executive assistant role, preferably in a corporate or retail environment.

• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, Zoom).

• Excellent organizational and time management skills with the ability to prioritize and multitask effectively.

• Strong interpersonal and communication skills, both written and verbal.

• Ability to work independently with minimal supervision and adapt to changing priorities.

• Professional demeanor and a high level of discretion when handling confidential information