Assistant Project Manager

At Stantec, we help deliver the critical minerals needed to power our world, from the cars we drive to the infrastructure powering our communities. And we don’t just design the largest, deepest, and most technically challenging mines in the world—we do it sustainably. We’re helping clients reduce energy usage, adopt clean energy sources, and implement digital solutions and automation.

Join our team of mining professionals and you’ll be at the forefront of this evolving industry while building the mine of the future. You’ll also build your own future, with exciting opportunities for development and advancement.

Your Opportunity

We are currently seeking an Assistant Project Manager with strong multi-tasking, interpersonal, organizational, and communication skills to provide project management assistance to support several projects for large mining clients in Arizona. This position is ideal for an individual who is an organized and motivated self-starter and takes pride in keeping a team well organized, running smoothly, and can “think ahead”. Assistant Project Managers play a critical role in ensuring that technical, financial, and contractual requirements are met across multiple disciplines and stakeholders in our large consulting environment.

Your Key Responsibilities

In this position, you will be responsible for diverse functions that include, but are not limited to, the following:

Project Coordination and Scheduling

• Coordinate with our project team members across several offices to facilitate and document meetings, and support the internal execution of fast-paced, multi-discipline engineering and mining projects
• Assist in developing and maintaining detailed project execution plans and project schedules
• Coordinate tasks across multiple technical disciplines, and subconsultants, to ensure alignment and timely delivery
• Track project progress, identify risks and potential delays, and support mitigation planning
• Create and update Project Setup Forms, Project Execution Plans
• Help set up and maintain project files
• Contribute to process improvement efforts related to project organization and efficiency

Budgeting and Cost Control

• Support project budgeting, cost tracking, and financial forecasting
• Prepare financial status reports and assist with invoicing and expense monitoring
• Review and process subconsultant invoices, checking for accuracy and compliance with contracts and work performed

Documentation and Reporting

• Maintain organized project documentation, including meeting minutes, submittals, RFIs, and correspondence
• Prepare project status updates, progress reports, and client presentation materials
• Assist in compiling technical deliverables and proposals

Client and Stakeholder Communication

• Support Project Managers in managing client communications
• Help plan and participate in client and internal meetings, preparing agendas and documenting action items
• Serve as a routine point of contact with subconsultants and vendors

Technical Delivery Support

• Coordinate preparation and submittal of technical deliverables across multiple disciplines
• Assist in review of deliverables, checking for completeness, consistency, and adherence to format and standards
• Help coordinate and document quality control reviews and compliance with project requirements

Contract and Procurement Assistance

• Coordinate and assist with preparation of contracts, subconsultant agreements, and change orders
• Track contract deliverables and ensure compliance with contract
• Assist with procurement of materials, equipment, and services

Risk, Safety and Compliance

• Assist project managers with quality management and project audits
• Assist with project risk assessments and mitigation planning
• Support adherence to health, safety, security and environmental policies and procedures
• Help track compliance and training documentation for health and safety programs

Business Development Support

• Work with project management, marketing, and other administrative staff to develop successful proposals
• Conduct research and document coordination to support proposal teams

Your Capabilities and Credentials

We are seeking a self-motivated individual who ideally has experience working in an engineering or mining consulting firm and can learn quickly and adapt to new software tools and project management processes. Additional qualifications include:

• Excellent communication skills, verbal and written
• Proven profici