Senior Facilities Manager

RWE Clean Energy, LLC
To start as soon as possible, full time, permanent

Functional area: Human Resources
Remuneration: Exempt

 

The Senior Facilities Manager is responsible for overseeing all Facilities-related functions to ensure that the Austin office is operating smoothly & efficiently. This person manages the Austin Facilities team, their support staff, contractors, and vendors to create and maintain a safe and pleasant work environment, manage office services, organize office events, and support cross-functional teams. The Facilities Manager serves as the main point of contact for internal and external stakeholders, handling inquiries and resolving issues as they arise.

 

RESPONSIBILITIES:

• Oversee and support all  facility and administrative duties in the office and ensure that the office is operating smoothly
• Foster a positive and collaborative office culture, addressing any employee concerns or needs
• Coordinate office maintenance, including liaising with service providers and vendors
• Supervise and support the Facilities staff, vendors, and contractors
• Serve as the primary point of contact for office staff and external visitors
• Collaborate with IT, HR, and Facilities teams to address office needs and troubleshoot issues
• Manage and continuously improve office policies and procedures, ensuring they are implemented appropriately
• Work with external service providers (e.g. janitorial, catering, HVAC) to ensure the office is well-maintained and service agreements are met
• Assist in managing Facilities budget and expenses, processing expense reports, and ensuring proper allocation of resources
• Manage relationships with suppliers and negotiate pricing and contracts for office-related services
• Draft and distribute internal communications, memos, and announcements as necessary
• Ensure compliance with health, safety, and legal regulations
• Manage office layout planning and manage seating plans
• Identify opportunities for process and office management improvements, and design and implement new systems
• Organize company gatherings, team building sessions, and other events, both on-site and off-site
• Support HR and Hiring Managers with welcoming and onboarding new employees
• Manage construction projects as needed

 

QUALIFICATIONS:

• Bachelor's Degree preferred, but experience can serve as a substitute
• Minimum of 12 years of experience as an Office Manager, Front Office Manager, Facility Management
• Knowledge of Facilities Manager responsibilities, systems, and procedures
• Experience with project management
• Proficiency in MS Office Suite
• Excellent time management skills and ability to multi-task and prioritize
• Excellent written and verbal communication skills
• Strong organizational and planning skills and can thrive in a fast-paced environment
• A creative mind with the ability to suggest improvements
• Ability to think quickly and adjust when plans change
• Strong interpersonal skills, withthe  ability to manage customer relationships
• Demonstrated desire to learn about the Company
• Excellent proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook) and Teams
• Strong leadership and communication, and ability to meet deadlines
• Strong organization skills and ability to coordinate multiple tasks and deliverables
• Ability to multi-task, while working independently and as part of a team
• Motivated self-starter, goal-oriented, and strong problem-solving abilities
• Proven ability to empathize, build relationships, and effectively communicate with people from a diverse set of backgrounds
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