Job Description Summary

The Sr. Administrative Assistant provides comprehensive support to the VP ISC, Specimen Management (SM), the VP QA, Specimen Management, and the SM ISC Leadership Team. This role is responsible for managing complex calendars, coordinating domestic and international travel, processing expense reports, and organizing high-level meetings and events.

The assistant also plays a key role in preparing professional presentations and managing departmental logistics, including onboarding new hires and facilitating staff meetings.
We are the makers of possible
BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities.
We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you’ll be supported to learn, grow and become your best self.
Become a maker of possible with us.

Job Description

We are the makers of possible 

 

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities. 

 

We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you’ll be supported to learn, grow and become your best self. Become a maker of possible with us. 

Key responsibilities will include:

• Proactively manages complex calendars with competing priorities to keep leaders abreast of meetings and tasks and to ensure they have the information necessary to effectively navigate through their day.

• Processes incoming requests and determines level of importance and urgency and elevates appropriately.

• Schedules business travel and accommodations and reconciles and maintains expense reports.

• Monitors email communication for appointments and commitments.

• Experience using multiple systems such as SAP, BuySmart, Training Systems.

• Has significant personal interaction with Sr. Leadership and all levels of the organization; must be able to effectively communicate and appropriately represent the organization and this executive.

• Handles all administrative matters related to meetings, including booking meeting rooms, arranging catering, gathering supplies, ensuring room is equipped appropriately, etc. 

• Works with other administrative assistants within and outside the SM team in a considerate way to try to manage all the complex calendar demands being presented.  May be responsible for coordination within the business unit such as office moves, ensuring compliance with training and maintenance work orders.

• Organizes, coordinates and attends staff meetings, as requested, to document all pertinent information either electronically onto a laptop, on flip charts or other forms of note taking.  Tracks and monitors meeting actions.

• Creates high quality PowerPoint presentations, Excel spreadsheets, Word documents, and maintains org charts

• As a member of the administrative team, will also be called upon to serve as back up for other executives.

About you:

To be successful in this role, you require…

• A high level of energy and eagerness to support a fast paced integrated supply chain team that manages competing priorities and excels with strong administrative support. 

• Demonstrating the ability to effectively communicate across all organizational levels, actively listen to colleagues and stakeholders, facilitate productive meetings, and build strong professional relationships that foster collaboration and team success.

• Consistently applying diversity, equity, and inclusion principles when executing tasks, making decisions, and interacting with team members; actively seek diverse perspectives and create inclusive environments where all voices are valued and respected.

• Maintaining the highest standards of integrity when handling sensitive information, exercise appropriate discretion in communications, and demonstrate trustworthiness with confidential data through consistent a