EXECUTIVE SECRETARY SCHOOL BOARD MEMBERS

POSITION GOAL

To perform skilled secretarial duties and assist a School Board Member with a variety of sub-administrative tasks involving the exercise of initiative, independent judgment, and the utilization of School Board policies.

ESSENTIAL PERFORMANCE RESPONSIBILITIES

• Assist the public with inquiries and expedite the resolution of problems and complaints by contacting the appropriate personnel and requesting follow-up information for School Board Member. 
• Act as liaison between School Board Member and the District’s administrative staff. 
• Interact and communicate effectively and in a professional manner with the general public, media, students, parents, staff members, elected officials, etc. using tact and good judgment. 
• Organize and maintain files of general correspondence and business documents. 
• Answer telephone, screen callers, ascertain nature of business, handle calls personally whenever possible, and refer to proper official or department when appropriate; greet visitors and offer suggestions and guidance in order to maintain good public relations for the school district. 
• Operate standard office equipment (e.g., microcomputer, fax, copier, calculator) and utilize appropriate computer software. 
• Keep calendar, set up appointments, and arrange meetings for School Board Member. 
• Receive, sort, read, and annotate mail. 
• Communicate and correspond using email. 
• Type correspondence, reports, etc. 
• Draft routine acknowledgements and responses to inquiries not requiring supervisory attention. 
• Coordinate travel arrangements for School Board Member, prepare TDA’s, and fill out and submit all convention/seminar registration forms. 
• Perform and promote all activities in compliance with the equal employment and non-discrimination policies of The School Board of Broward County, Florida. 
• Participate in training programs offered to enhance the individual skills and proficiency related to job responsibilities. 
• Review current developments, literature and technical sources of information related to job responsibilities. 
• Ensure adherence to safety rules and procedures. 
• Follow federal and state, as well as School Board policies. 
• Perform other duties as assigned by the immediate supervisor or designee

 

MINIMUM QUALIFICATIONS & EXPERIENCE

• Standard high school diploma or satisfactory completion of an approved General Educational Development (GED) Testing Program.
• Six (6) years of related secretarial experience.

OR

• Two (2) years of education in specialized secretarial duties or related subjects at a college level (normally, an Associate’s degree program). •
• Two (2) years of related secretarial experience

AND

• Must have a well rounded knowledge of business practices and School Board policies.
• Must have an excellent command of English grammar.
• Ability to handle a variety of tasks simultaneously.
• Ability to establish and maintain effective working relationships with other employees and the general public.
• Ability to compose correspondence independently and to prepare reports in an articulate manner.
• Ability to exercise independent judgement and make decisions.
• Ability to execute complex verbal and written instructions.
• Must have experience in using office automation equipment.
• Computer skills as required for the position.

 

PREFERRED QUALIFICATIONS & EXPERIENCE

• Vocational or business school Secretarial Science training preferred. 
• Proficiency in shorthand preferred. 
• Bilingual skills preferred.

 

PHYSICAL REQUIREMENTS

Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently as needed to move objects.

   

TERMS OF EMPLOYMENT

Salary and benefits shall be paid consistent with the District's approved compensation plan. Length of the work year and hours of employment shall be those established by the School Board.

 

LINK TO JOB DESCRIPTION

To review the complete job description for this position access the following website: https://www.browardschools.com/Page/36072 and search by Job Code. The Job Code for this position is: TT-009

LOCATION PREFERENCES/ADDITIONAL INFOR

Salary Range: $63,200 - $90,099

 

 

Calendar: 251

 

 

Pay Grade: 12

 

 

NOTE: New Hires will be hired at the Minimum of the assigned Salary Range