Special Assistant

Job Description

*THE SELECTED CANDIDATE WILL BE OFFERED A SALARY OF $73,758*

THIS POSITION IS ONLY OPEN TO INTERNAL ACS APPLICANTS.

“THIS POSITION IS ONLY OPEN TO CANDIDATES WHO ARE PERMAMENT (NOT PROVISIONAL) IN THE CIVIL SERVICE TITLE OF PRINCIPAL ADMINISTRATIVE ASSOCIATE.”

The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community supports. ACS manages community-based supports and foster care services, and provides subsidized childcare vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement and programs for youth in the community.

The Division of Child Protection (DCP) is charged with investigating all allegations of child abuse and maltreatment that the city receives from the New York Statewide Central Register of Child Abuse and Maltreatment. The Division of Child Protection encompasses Child Protective and Placement Services. Child Protective Services include the Child Protective Borough Offices, Family Preservation and Family Services Unit, Emergency Children’s Services (ECS), and the Office of Special Investigations (OSI).

The DCP borough and program office, an Administration or “Admin” team provides a catalog of critical support functions, enabling child protective staff to focus on supporting our children and families.

Under the administrative direction of the Borough Commissioner for the Division of Child Protection, the Special Assistant to the Borough Commissioner will perform the following duties:

- Respond to telephone calls by taking messages, transferring calls, providing information, screening calls, in order to facilitate telephone communication with the Borough Commissioner, First Deputy Director, and Leadership Team
- Maintain the Borough Commissioners and First Deputy Director appointment calendars and schedule meetings
- Distribution of materials and other documents to Zone Directors within the borough
- Responsible for the Borough Commissioner incoming, outgoing and interoffice mail, to facilitate communication within and outside of the program
- Prepare briefing material in advance of meetings by researching relevant information and retrieving files
- Assist with special projects, i.e. scheduling staff retreats as required by the Borough Commissioner
- Prepare correspondences, charts, reports and forms for the Borough Commissioner, First Deputy Director, and Leadership Team
- Keep track of assignments and other controls as well as follows through to ensure the responses are received timely
- Prepare minutes of meetings held by the Borough Commissioner, First Deputy Director, and Leadership Team
- Maintain official directory by receiving change notices and updating database to ensure directory reflects current status
- Maintain the Borough Commissioner, First Deputy Director, and Leadership Team extensive files
- Supervise other support staff as needed
- Provide Connections and CAS reports to Borough Commissioner to support with required metrics such as, but not limited to; caseloads, investigation Conclusion, safety assessments, 24–48-hour contacts
- Compile PARs/ETRs for Borough staff and sends to Central office for processing
- Manage and maintain Personnel traveling folders

TO APPLY

Please go to www.cityjobs.nyc.gov or www.nyc.gov/ess for current NYC employees and search for Job
ID#709024.

No phone calls, faxes or personal inquiries permitted.

Note: Only candidates under consideration will be contacted.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience