Contract Administrator I

Who We Are:  

• CAE Vision: Our vision is to be the worldwide partner of choice in defense and security, and civil aviation by revolutionizing our customers’ training and critical operations with digitally immersive solutions to elevate safety, efficiency and readiness.  

• CAE Defense & Security Mission: CAE's Defense and Security business unit focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness.  

• CAE Values: Empowerment, Innovation, Excellence, Integrity and OneCAE make us who we are and we strive to make a difference in the world while helping each other succeed.  

What We Have to Offer:  

• Comprehensive and competitive benefits package and flexibility that promotes work-life balance  

• A work environment where all employees are valued, respected and safe  

• Freedom to succeed by enabling team members to deliver, take initiatives and make decisions  

• Recognition, professional development, advancement and having fun!  

Summary   

CAE USA has a requirement for a Subcontract Administrator located in Dayton/Beavercreek, OH. This position will provide subcontract administration support for multiple contracts with the Air Force Research Lab (AFRL). The Subcontract Administrator will provide management of suppliers/subcontractors to ensure adherence to all contractual requirements and will be responsible for the preparation and maintenance of all subcontracts related documentation and records.

Essential Duties and Responsibilities   

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   

• Responsible for contractual and financial management of subcontractors for multiple contracts/subcontracts

• Create Purchase Requisitions in Costpoint to establish Purchase Orders for subcontractor support

• Process Purchase Order Modification Requests to make required changes to subcontractor POs for things like period of performance extensions, incremental funding, funding deobligations, contract value increases, etc.

• Accurately track/maintain subcontractor’s contract value and incremental funding amounts

• Monitor and maintain appropriate funding levels for subcontract purchase orders required to execute forecasted costs

• Receive, process, and reconcile monthly subcontractor invoices and track payment status with Account Payable

• Work with the management team to ensure subcontract employees’ hours are planned appropriately and to ensure sufficient funding is in place to execute

• Evaluate subcontractor costs/hours to determine appropriate wrap rates to be used for calculations in EACs, forecasting, etc.

• Participate in the proposal process by creating Basis of Estimates required in order to send a Request for Quote to a vendor

• Create Engineering Estimates for Time & Material vendors

• Review monthly/quarterly reports from subcontractors ensuring costs are as expected and work with the management team when questions arise

Qualifications and Education Requirements

• Proficiency in Microsoft products, especially Excel

• Bachelor’s degree and 2 years’ experience in Business, Finance, Operations Management, or related field

• Effective understanding of program management budgeting and scheduling tools

• Candidate must be capable of obtaining a DoD Secret security clearance

• Ability to work independently and as part of a program management team

• Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.

Preferred Skills

• Working knowledge of FAR, DFARS, and applicable Public Law

• Prior experience working with program management and engineering teams to develop effective requirements

• Strong track r