Executive Assistant (Hybrid) - Supply Chain

Company Description

At Lakeshore, we create innovative learning materials and world-class guest experiences for teachers, parents and children. Since 1954, we’ve grown into a global community—with a thriving e-commerce business, multiple catalogs, 60+ retail stores, a peerless national sales force, plus international offices that support our preeminent supply chain division. But today we’re working better, smarter and faster than ever—and setting our sights even higher. We’re building an infrastructure designed for scalability, embracing data-driven decision-making and using technology to improve efficiency and ensure the best tools for the best work. Most importantly, we continue to invest in a diverse team of inquisitive top talent who fuel each other’s passions and curiosity, take risks, try new things, and believe that every new day brings opportunities for growth.

Job Description

In a time of unprecedented expansion, we are seeking an Executive Assistant to support a senior member of our supply chain leadership team. In this role, you will anticipate needs, prioritize tasks, analyze data, strategize solutions and optimize day-to-day business operations. The position also requires proactively managing calendars in multiple time zones and handling complex scheduling and planning needs. Applicants should have previous experience, as well as strong project-management abilities, sound judgment and outstanding organizational skills. The ideal candidate is a capable self-starter who can solve problems with minimal direction. 

A day in the office looks like this: 

• Review, categorize, and organize business and personal correspondence, maintaining an orderly system for effective retrieval and timely responses 
• Serve as a trusted and professional point of contact who displays confidentiality, discretion and exceptional interpersonal skills 
• Foster collaboration and open communication among leadership and other key stakeholders, facilitating seamless information exchange and coordination 
• Oversee administrative and operational needs to optimize efficiency and time management 
• Handle a wide variety of responsibilities and situations, including business communications, department projects, project follow-ups, time and schedule management, and other team projects/tasks that arise 
• Fulfill a project management function on all open projects from conception through completion 
• Structure, maintain and prioritize the senior member’s to-do list, ensuring key tasks are managed efficiently 
• Analyze reports, extracting valuable insights to support informed decision-making 

Qualifications

Got the skills and experience? Here’s what we’re looking for:

• 4 years of experience as an executive assistant 
• 6 years of experience managing projects 
• High degree of professionalism and a proactive mindset  
• Ability to juggle multiple tasks/projects with superb accuracy  
• Top-notch attention to detail and professional discretion   
• Calm under pressure; ability to work under deadlines 
• Creative problem-solving skills  
• Excellent written and verbal communication skills  
• Proven proficiency in using productivity tools, calendar management systems and Microsoft Office suite 

Additional Information

And here’s our end of the bargain! 

• Hourly: $28-$38 with an annual bonus of up to 10%
• Paid leave for new parents to support work/life balance and family bonding
• Excellent medical/dental and vision coverage—EPO, PPO and HSA
• 401(k) retirement plan with company contribution (because you will retire someday)
• Flexible benefits—choose what you like, ignore the rest
• On-site preschool for our employees’ children
• On-site employee gym for all levels/fitness needs
• Generous employee discount on products that make you smarter
• Casual dress…and we really mean it

At Lakeshore, we know our diversity makes us stronger, and when everyone feels included and valued, we all win. We strive to embrace our differences and create an intentionally diverse and inclusive community that is representative of the teachers, families and children we serve.

We know we couldn’t do the extraordinary things we’re doing without the people on our team. Thanks to the passion and enthusiasm of this spectacular group, Lakeshore is more than a great place to work—it’s a great experience to be part of. Day in and day out, we give everything we’ve got to create products that instill a sense of wonder and foster a true love of learning. To help maintain this high bar for success, we’re constantly on the lookout for people to join us. So if you’re a down-to-earth professional who shares our desire for making a difference, we’d love