Assistant Corporate Secretary

Company

Federal Reserve Bank of Dallas

We are dedicated to serving the public by promoting a strong financial system and a healthy economy for all. These efforts take a team of dedicated individuals doing many different jobs. Together we’re creating a workplace where talented people can thrive, and we welcome your unique background and perspective to help present the best possible solutions for our partners.

Location: #LI-Hybrid

About the Role:

The ideal candidate operates with a high degree of independence and superior professionalism to support the Corporate Secretary, the Board of Directors (Board), and the Bank’s Advisory Councils (BAC).

The Office of the Corporate Secretary (OSEC) promotes strong corporate governance and appropriate transparency as outlined in the Bank’s bylaws and executes on the Board’s objectives in alignment with the Bank’s strategy. The Corporate Secretary convenes and advises key decision-making bodies, including the Bank’s Board and its committees, and keeps the Bank’s corporate records and official seal. The OSEC is tasked with drafting agendas for and executing Board meetings, working with executive management to drive execution of Board action and compliance requirements, liaising with Board members, handling all aspects of Board and committee meeting logistics, and keeping the official record of each Board and committee meeting.

Reporting to the Corporate Secretary, this role will directly interface with the Dallas Fed and branch Boards and advisory council members, the executive leadership team, and the Federal Reserve Board of Governors staff.  This role is part of a team that manages and executes Board, committee and council meetings, runs elections for our member bank-elected directors, and assists with the appointment of our Class C and branch board directors.  

This job presents a unique opportunity to support a process that helps to shape monetary policy, set the discount interest rate, and build a strong economy.

You Will:

• In consultation with the Corporate Secretary, manages operational aspects of processes, procedures, and projects within the OSEC and implements technical solutions to increase business process efficiencies.

• Ensures sensitive and complex issues related to the Board are handled with complete discretion and superior professionalism.

• Builds collaborative working relationships with Corporate Secretary, Legal, Board of Governors staff and Federal Reserve System counterparts on matters related to the Board.

• In concert with the Corporate Secretary and Bank Management, develops Board and committee meeting agendas; coordinates Board meeting logistics and prepares corresponding materials.

• Attends Board and committee meetings and meticulously records meeting minutes and follow-up action items. Ensures aforementioned items are reviewed for appropriate content, accuracy, completeness and professional appearance prior to distribution to the Board.

• Manages BoardEffect (board portal), Board election tool, discount rate submission tool and other OSEC technology administration including director training, user profile management, security review and material posting processes.

• Supports director recruitment and succession processes.

• Spearheads the development, enhancement and execution of new director orientation, and joint board meetings with 11K branches.

• Manages and oversees conducting elections of our Class A and Class B directors, which may include interactions with executives and support staff at member banks to research prospective director candidates and eligibility requirements.

• Maintains corporate governance practices and policies in accordance with applicable Bank and Board of Governors policies and the Bank’s bylaws. Ensures that the OSEC and Board processes and procedures comply with all applicable guidance.

• Supports coordinating activities relating to the Board and its interaction with senior management and advisory councils. Whenever appropriate, oversees or arranges the logistics of transportation, lodging, venue sites, and food.

• Supports the efforts to standardize processes/practices in all four offices in the District.

• Supports oversight of the OSEC budget and maintains strict compliance to budgetary spend.

You Have:

• Bachelor’s degree.

• 5 or more years of related experience.

• Superior business writing skills and command of the English language; Meticulous attention to detail.

• Demonstrated ability to partner with, influence and challenge executive leaders; comfortable interfacing with executives within and outsi