Practice Assistant

Job Description

We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.

The Los Angeles office has a need for an ambitious, self-motivated individual with an interest in the legal profession for a full-time position as Practice Assistant. The Practice Assistant will support the practice group with essential functions necessary in representing firm clients, such as the maintenance of litigation dockets, preparation of legal documents, file maintenance and management and general administrative duties.

This position will require presence in the office at least three days per week pursuant to the firm’s hybrid work policy. Overtime and flexibility in schedule is required from time to time.  

Responsibilities include, but are not limited to:

• Accept work assignments from practice group lawyers and work collaboratively with other Practice Assistants and Practice Coordinators on duties assigned
• Litigation calendaring within the Compulaw platform, receiving and reviewing mail to ensure all dates are being calendared, process calendaring and reporting requests for lawyers and support staff.
• Complete administrative tasks for assigned practice group, including expense reports, vendor payments, preparing binders, time entry, travel arrangements, electronic document management and paper document organization
• Assist with trial preparation including organize and index exhibits, prepare trial binders and manage document-intensive files
• Maintain case files including filing pleadings, motions and docketing deadlines
• Provide administrative support including printing, scanning, duplicating, facsimile transmission, preparing mail, overnight packages and hand deliveries
• Assist with research for projects, retrieving and assembling documents
• Schedule meetings, conference calls, WebEx, and reserve conference rooms using conference scheduling software
• Assists lawyers and Practice Coordinators with preparing, editing and proofreading a variety of documents
• Additional responsibilities or special projects, as requested

Other duties

Please note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications:

• Minimum one year experience in a law firm or professional service organization preferred
• Associate’s or Bachelor’s degree preferred; High school diploma is required
• Proficient in Microsoft Office Suite
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Ability to work harmoniously and effectively with others as part of a team
• Strong work ethic and positive attitude, with flexibility to work overtime as needed
• Exercises confidentiality and discretion
• Maintains a calm and professional demeanor at all times
• Demonstrates good judgment and good interpersonal skills
• Strong problem solving skills and resilience; resourceful and innovative in solving problems and uses experience to continually develop skills
• Self-starter who takes initiative and has willingness to learn
• Demonstrates accountability; takes ownership and pride in work
• Strong time management skills; able to prioritize actions from multiple sources
• Ability to learn and understand basic firm principles

Norton Rose Fulbright will consider for employment qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.

Employees are entitled to compensation commensurate with skill and experience. The full time base annual salary for this position in the Los Angeles market is expected to range between $60,000 and $80,000. This range represents the firm’s good faith and reasonable estimate of the range of possible compensation at the time of posting for a position in Los Angeles. Salaries in other markets will vary depending on market data. Bonus opportunities are non-guaranteed and are dependent upon individual and firm performance.

Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports