Community Health Sponsored Programs Administrator

Site: The General Hospital Corporation

 

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

 

 

Job Summary

Summary<br>Manages the grant-related activity of an assigned portfolio of research departments. Provides guidance, resolves issues, and helps navigate the research proposal submission and application process. Responsible for budget development assistance, interpretation of sponsor requirements, as well as ensuring that proposals meet sponsor and institutional guidelines and regulations. May be eligible for institutional signature authority to sign on behalf of enterprise institutions.<br><br>Does this position require Patient Care?<br>No<br><br>Essential Functions<br>-Processes and prepares research grant proposals, awards, and transactions, maintaining grant/contract records in compliance with institutional and research sponsors. <br>
-Prepares budgets, justifications, and materials for financial reporting. <br>
-Reviews proposals for compliance with sponsor and organizational guidelines; verify all sponsor requirements are met. <br>
-Monitors expenditures and assures budgetary compliance; verifies, identifies, and evaluates excessive charges; and advises on allowability of costs to be charged to grant. <br>
-Eligible for Institutional Signing Authority, which is subject to manager discretion and delegation. <br>
-Uses organizational research financial management applications to manage workflow and develop queries and reports. <br>
-Assist manager in the review of Grant Administrator 1 work and quality control review of data. <br>

 

Qualifications

Sponsored Programs Administrator: Community Health and Health Equity Grants

Receiving general guidance from the administrative leader of Research in the MGH Department of Medicine Division of General Internal Medicine (DGIM), the Sponsored Programs Administrator provides day-to-day programmatic, administrative and fiscal support for multiple community health (CH) grants and programs based in the MGH Community Health Centers (CHCs). The Administrator works with program directors and staff to provide programmatic administrative leadership and support, develop and prepare new grant applications, establish new contracts and funds, provide post award monitoring of funds, tracking of budgetary performance, and submission of required reports for designated grants and contracts. The position works closely with the program managers and staff and serves as a liaison to both external sponsors and MGB Research Management.  

Education
Bachelor's Degree required (Finance, Accounting, Business Management, Public / Healthcare Administration, or related field)

Can this role accept experience in lieu of a degree?
No

Licenses and Credentials

Experience
Minimum of 3-5 years experience managing and/or working with clinical operations teams preferred; minimum of 3-5 years grants administration experience preferred, including budgeting and fiscal reporting.

Knowledge, Skills and Abilities

• Excellent attention to detail, good organization and coordination skills.

• Excellent verbal and written communication, interpersonal and problem-solving skills.

• Proficient in spreadsheet, accounting and other computer applications; ability to learn additional systems as needed.

• Working knowledge of financial processes, accounting principles, and grants administration practices.

• Ability to work independently and manage competing priorities.

• Ability to work effectively with all levels of leadership, staff, funders, and contractors.

• Awareness of and interest in healthcare, public health, social services, etc.

 

Additional Job Details (if applicable)

Additional Job Details

This hybrid position requires 1-2 days per week in office co-located with DGIM administration and occasional visits to Community Health Centers as needed.

Responsibilities include

Program Management

Partners with health center medical directors, administrative directors, and unit clinical operations leaders and staff to ensure sponsored programs are fully integrated