Data Processing Assistant

Position Title & Department:

 Data Processing Assistant; Undergraduate Admissions Posting #

5193

Department Description:

Undergraduate Admissions celebrates innovative thinkers who are determined to create lasting change. Our students and faculty members embrace change and relish being part of a globally-minded community of scholars.

University Description:

The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity’s urgent challenges.

Detailed Description:

This role requires an excellent understanding of database and CRM systems as well as the maintenance of electronic records and reports. Exceptional attention to organization and detail and a high degree of accuracy is required. The data processing assistant must also possess the ability to work with other staff members and campus departments as a part of a team. Strong verbal and written communication skills, excellent judgment and an ability to perform concentrated efforts of data cleanups and application processing during peak admissions periods are also required. Because of the sensitive nature of admissions work, maintaining a high degree of confidentiality is required.

Duties and Responsibilities:

Application Processing:

• Data entry of application information from all sources into the database
• Updating application information and decisions
• Data cleansing of applicant information
• Organizing, imaging, and indexing of credentials and other documents
• Assisting with applicant correspondence

Providing support for the Director of Admissions:

• Working with high profile (special interest) applicants by communicating directly with the applicants and their families. 
• Serving as liaison between Admissions and the Offices of the President and Vice-Presidents with regard to special interest applicants.
• Maintaining accurate records of special interest referrals.
• Coordinating and attending meetings with offices and departments related to special interest applicants (i.e. President and VP’s) and marketing efforts (i.e. Housing, Public Safety, University Marketing and Alumni Relations)

Inquiry processing:

• Data entry of inquiry information from all sources into the database
• Data cleansing of inquiry information
• Assisting with other inquiry correspondence

General clerical duties:

• Emailing, faxing, general communication

Other special projects as needed:

• Testing new technology features as well as standard features after system upgrades
• Phones and front desk coverage

Special Conditions of Employment:

Background check:  Successful completion of a pre-employment background check.

Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes. 

Job Requirements:

Minimum Qualifications:

• High School diploma required; Bachelors degree preferred but not required. 
• Experience in a higher education environment is preferred but not required.