Business Operations Specialist Senior

Job Profile:

Administrative Operations Specialist 3

Job Family:

Administrative Operations

Time Type:

Full time

Max Pay – Depends on experience:

$68,400.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Supports and instructs those served by the department with complex queries, applies specialized knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Job Description:

Salary Range: $57,900 - $68,400 per year; DOE

Job Description

The School of Sustainable Engineering and the Built Environment is seeking a Business Operations Specialist Sr.. This position serves as the primary point of contact for staff, students, and faculty and provides comprehensive human resources and financial administrative support. Under the general supervision of the Assistant Director of Business Services the candidate will perform a variety of financial, payroll and human resources functions within a complex academic unit.

Essential Duties

• HR Liaison & Compliance: Partner with ASU Fulton College Dean’s office to advise on employee relations, resolve grievances, and ensure all departmental activities align with university policies.

• Payroll & Timekeeping: Act as the subject matter expert for payroll reconciliations and timesheet accuracy. You will proactively investigate discrepancies and ensure timely processing for all staff members.

• Audit Coordination: Lead the preparation for internal and external audits. You’ll maintain the "paper trail" verifying salary levels, approval hierarchies, and internal reconciliation processes.

• Faculty & Staff Support: Coordinate personnel actions specifically for faculty and serve as the go-to resource for resolving complex benefit issues for students, staff, and faculty alike.

• Administrative Excellence: Manage personnel files, prepare high-level reports, and utilize HR software to streamline departmental workflows.

• Strategic Collaboration: Represent departmental interests in university-wide initiatives and meetings, ensuring our HR practices remain collaborative and integrated.

• Other duties as assigned.

Knowledge, Skills and Abilities

Responsibilities include, but are not limited to, maintaining and retaining unit personnel files; payroll management; staffing coordination; human resources compliance; internal controls; and other duties as assigned by the unit administrator. The successful candidate will demonstrate the ability to maintain effective working relationships, provide excellent customer service, handle confidential and sensitive information, and work efficiently in an environment with frequently changing priorities.

Desired Qualifications

• Ability to clearly communicate to perform essential functions.

• Ability to use calculator, telephone, computer (monitor, keyboard, and mouse), printer, fax, and copier.

• Use of basic math and a calculator.

• Professional representation of department/programs.

• Experience in establishing and maintaining effective working relationships with internal and external clients.

Working Environment

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse. Hybrid work schedule after a 6-month period, if applicable.

FSE Department Statement:

At the Ira A. Fulton Schools of Engineering, we are delivering a world-class learning experience for our students and advancing research and innovation — all at scale. The Fulton Schools research enterprise leads use-inspired research and key national initiatives, including the Southwest Advanced Prototyping Hub, accelerating microelectronics and workforce development for the Department of Defense. We also lead the Electrified Processes for Industry Without Carbon Clean Energy Manufacturing Institute, supported by the Department of Energy, aiming