Assistant Property Manager

Our Story

Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

 

At Avison Young, we are committed to providing a comprehensive suite of commercial real estate services to our clients while fostering a supportive and inclusive workplace culture for our employees. Our collaborative approach and emphasis on personal and professional growth create an environment where individuals can thrive. Real estate can have a significant positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

 

If you're looking for career opportunities where you can excel and contribute to a strong company culture, we want to hear from you. Join our highly motivated team and take pride in your work as we create a better future together.

Overview

We are currently seeking an experienced Assistant Property Manager for an industrial portfolio in the Miami market. The Assistant Property Manager reports to the Senior Property Manager, and provides administrative and building operations support, as directed. The Assistant Property Manager is responsible for keeping the Senior Property Manager informed at all times, seeking guidance and direction as appropriate.

Responsibilities

Primary Functions and Responsibilities: 

• Work with Operations and Property Management on the day-to-day operations of the assets, ensuring custodial, life-safety, engineering, site services, and general maintenance, are implemented and carried out in a manner consistent with Avison Young policies and client directives. 
• Assist with the maintenance of the computerized Preventative Maintenance Program (Impak) and monitor, dispatch and follow-up on tenant requests, preparation of monthly chargeback reporting. 
• Complete physical inspections and reporting of interior and exterior property; correct deficiencies immediately or report to the Senior Property Manager for appropriate action and follow-up. 
• Assist building operations as requested; ensure optimum operation of the Building Energy/Automation Management system working in conjunction with the Senior Property Manager and 3rd-party energy management consultant.

 

Administration: 

• Process accounts payable 
• Process cash receipts and accounts receivable 
• Assist in preparation and distribution of tenant communication in line with client and AY.  
• Maintain up-to-date contact lists.  
• Coordinate and supervise all contracts, including periodic reviews of all service contracts (ie:   maintain up-to-date contract log, assist with tendering, verify invoices match contract pricing and POs).  
• Ensure that all site-specific documentation and financial reports are completed accurately and on time, (as applicable). 
• Assist in preparation and submission of industry awards (BOMA, LEED, etc.).  

 

Tenant Relations: 

• Respond positively and promptly to requests from tenants and occupants. Oversee the implementation of ongoing contract programs to constantly assess tenant and occupant needs and to ensure problems are being solved promptly to the mutual benefit of the tenant, client, and the properties in accordance with contract scope and Service Level Agreements (SLA’s). 
• Collect, analyze and report statistical data as may be required to provide accurate and current assessment of management objectives (KPI – response times and deliverables).  

 

Compliance: 

• Monitor and ensure the property is environmentally compliant with environmental legislation, codes and corporate best practices. 
• Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims, as required.  

 

Planning:  

• Assist as needed in the development and preparation of a variety of budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facilities. 
• Assist in preparation and publication of the annual budget, reforecasts and business plans. 
• Assist in the development of capital budgets for the property. This includes contributions towards a ten-year plan of maintenance, facility improvement, and cost reduction initiatives. 
• Research and report on various equipment and systems for purchase or upgrade. 

 

Relationship Building: 

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