Project Controls Coordinator

About Us

 

Crux Subsurface, a subsidiary of Quanta Services, Inc. (NYSE: PWR), is a geotechnical drilling company merging innovation with experience to consistently provide accurate data and efficient, constructible solutions to projects of any size.

 

Our multidisciplinary team combines the expertise of structural and geotechnical engineers with experienced drillers, construction managers, geologists, and quality management specialists.

About this Role

The Project Controls Coordinator at Crux Subsurface will provide support in the areas of job costing, financial reporting, invoicing, accounts receivable, project execution, and project controls—liaising with the corporate accounting office, subcontractors, clients, vendors, and other stakeholders.

 

Medical, Dental, Vision, Short-Term Disability, Long-Term Disability, Basic Life Insurance Provided with Premium Cost Share between employer and employee.

401k and Roth contribution with company match eligibility.

Vacation and Sick Leave accrual in accordance with company plans.

What You'll Do

Project Execution and Project Controls

• Collaborate with the Contract Administrator, Project Management, and Project Controls to monitor and identify contract change orders and budget revisions, ensuring completion of appropriate process.
• Manage outstanding change orders (COs); assist Project Management in all aspects of change management, including CO creation to closeout during invoicing.
• Manage Diversified Business Enterprise (DBE) Utilization Reporting.
• Work with Project Management to prepare project invoices, and process necessary corrections.
• Work closely with Project Manager to monitor invoice deadlines and preparing client billings, including preparation of draft and final invoices and applicable backup per client or project requirements.
• Provide project execution and accounting support as needed:
  • Project accounting from contract award through project completion.
  • Preparation or consultation on forecasts of costs, revenue, and cash flow.
  • Project specific compliance, status reporting, and other requested or required activities.

 

Job Costs and Project Performance

• Develop, analyze, interpret, and provide internal distribution of financial information, using Ecosys and other reporting software, to appraise operating results in terms of profitability and performance against budget.
• Assist Project Management in Ecosys to verify and reconcile accurate project costs, revenue, and reporting. Analyze project actual, committed, and planned costs on a very detailed basis to assess the appropriate Estimate at Completion (EAC).
• Review subcontractor invoices for compliance with contract.

 

Invoicing and Accounts Receivable

• Work with Project Management to prepare project invoices, and process necessary corrections.
• Work with Accounts Receivable team to reconcile variances that occur in the application of client payments.
• Research any unbilled issues to optimize the billing possibilities for the billing period.
• Monitor invoice submission deadlines to clients and ensure timely receipt of subcontractor invoices and required backup documentation. 
• Devlop tools and checks to ensure timely and consistent delivery of Crux invoices to clients.
• Follow up with Clients on overdue payments.

 

Other Items

• Assist with document management and record retention from project startup to closeout.
• Provide services as an internal auditor to ensure integrity of division financials.
• Develop and maintain positive relations with project team, back office support personnel, customers, vendors, and others.
• Assist with the enforcement of company policies and procedures, and adhering to federal, state, and local regulations during the execution of Company business under the direction of the Senior Management.
• Comply documentation for internal and external audits as needed. 

What You'll Bring

• Education: Bachelor’s degree in project management, engineering, business, or related field or equivalent work experience.
• Experience: 2–5 years in project coordination or controls, preferably in construction, engineering, or utilities.
• Skills:
  • Strong proficiency in project management software (e.g., MS Project, Excel).  ?
  • Excellent communication and organizational skills.
  • Ability to analyze data and generate actionable insights.
  • Familiarity with cost control and scheduling