Legal Assistant - Trial Division (Salem or Portland)

Initial Posting Date:

11/10/2025

Application Deadline:

11/17/2025

Agency:

Department of Justice

Salary Range:

$3,856 - $5,325

Position Type:

Employee

Position Title:

Legal Assistant - Trial Division (Salem or Portland)

Job Description:

The Oregon Department of Justice’s Trial Division is expanding and seeking Legal Assistants to support the work of the division. Legal Assistants are responsible for supporting the division’s attorneys with the calendaring, e-filing, preparing, and proofreading of documents for court. This is an excellent opportunity to expand your administrative professional development in a busy litigation environment. We are seeking to hire a dedicated Legal Assistant (Legal Secretary) to support our division attorneys in either the Salem or Portland Legal office. Training will be in person at our Salem legal office. After training is complete this position offers a hybrid schedule which requires a minimum of 1-day in office and up to 4-days remote work.

If selected, you will work closely with division attorneys and other legal professionals to ensure that critical filing and communication deadlines are met in a high-volume, fast-paced environment.

Job Duties (in part)

• Process and route incoming mail for assigned section attorneys, segregating information for other purposes such as docket and calendar control.

• Photocopy, scan, mail, and email completed projects for final distribution to courts, counsel, agency contacts, etc.  Prepare labels and envelopes for hand delivery, overnight or certified mail, etc.

• Format, proofread, revise, and print a full range of complex legal documents (including but not limited to pleadings, memoranda, amendments, reports, opinions, briefs, proposed orders, judgments, subpoenas, summons, captions, certificates of service, etc.).

• Electronically scan, label, document capture, and e-file documents and accompanying exhibits.

• Calendar and schedule deadlines, meetings, and depositions. Arrange travel when necessary.

• Assist other Legal Secretaries with workload overflow (could include but not limited to preparing correspondence, processing mail, calendaring, e-filing, scheduling meetings).

• Transcribe, format, proofread, revise, and print a full range of complex non-legal documents utilizing programs capable of complex text editing and formatting functions in a production environment.

• Draft routine correspondence as directed and according to established procedures, policies, and guidelines from dictated, typed or handwritten material.

• Perform other special projects as directed by attorneys, law clerks, or immediate supervisor.

Required Experience 

Research suggests that women and people of color are less likely to apply unless they are confident they meet 100% of the listed qualifications. We strongly encourage all interested individuals to apply, and allow us to evaluate the knowledge, skills, and abilities that you demonstrate, using an intentional equity lens.

• Two years of clerical/secretarial experience which includes at least one year as a legal assistant or secretary for an attorney or judge or performan