Job Description Summary

The Sr. Administrative Assistant provides comprehensive support to the Microbiology Platform Leader, Molecular Platform Leader, and Media Portfolio Leader. This role is responsible for managing complex calendars, coordinating domestic and international travel, processing expense reports, and organizing high-level meetings and events. The assistant also plays a key role in preparing professional presentations and managing departmental logistics, including onboarding new hires and supporting promotional material workflows.

Job Description

We are the makers of possible 

 

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities. 

 

We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you’ll be supported to learn, grow and become your best self. Become a maker of possible with us. 

Responsibilities

• Provides comprehensive administrative support to the Microbiology Platform Leader, Molecular Platform Leader, and Media Portfolio Leader, including calendar management, expense processing, and coordinating complex international travel arrangements with visa applications and medical information requirements.

• Coordinates all aspects of departmental meetings and events, including logistics, catering, scheduling, and may be required to attend and actively participate in certain meetings to ensure smooth operations.

• Creates high-quality PowerPoint presentations featuring graphs, charts, and other visual materials while maintaining proficiency with current technology and software used within the company.

• Manages departmental needs including computer-related issues, corporate cards, supply inventory, new hire setup, and orientation coordination to ensure all training requirements are met.

• Oversees the Veeva (Promotional Material) review process by assigning reviewers, tracking document workflow, following up on past due reviews, and managing the weekly PRC meeting agenda based on initiator requests.

Minimum Requirements:   

• Minimum of associate’s degree, a bachelor’s degree preferred  

• A minimum of five years of administrative assistant experience  

• At least three years supporting an executive or senior level manager  

Preferred Requirements:    

• Demonstrate the ability to effectively communicate across all organizational levels, actively listen to colleagues and stakeholders, facilitate productive meetings, and build strong professional relationships that foster collaboration and team success.

• Consistently apply diversity, equity, and inclusion principles when executing tasks, making decisions, and interacting with team members; actively seek diverse perspectives and create inclusive environments where all voices are valued and respected.

• Maintain the highest standards of integrity when handling sensitive information, exercise appropriate discretion in communications, and demonstrate trustworthiness with confidential data through consistent adherence to privacy protocols and ethical guidelines.

• Excel at independently managing multiple high-priority tasks and complex projects simultaneously with minimal supervision; demonstrate strong self-direction, proactive problem-solving, and the ability to meet deadlines even when faced with ambiguous requirements.

• Exhibit expert-level skills with Microsoft productivity suite (Teams, SharePoint, Excel, Word, PowerPoint) combined with strong IT troubleshooting abilities; quickly identify and resolve technical issues while providing clear guidance to team members on technology best practices.

  

At BD, we prioritize on-site collaboration because we believe it fosters creativity, innovation, and effective problem-solving, which are essential in the fast-paced healthcare industry. For most roles, we require a minimum of 4 days of in-office presence per week to maintain our culture of excellence and ensure smooth operations, while also recognizing the importance of flexibility and work-life balance. Remote or field-based positions will have different workplace arrangements whi